Engineering Secretary

Sector: Pharmaceuticals

State/Region: Enugu, Nigeria

Career path: Admin

Position: Engineering Secretary

Contract type: Long-term

Experience required: Min 2 years

ENGINEERING SECRETARY

PROFILE

Main responsibilities:

  • Administrative Support: Provide comprehensive administrative assistance to the engineering team, including managing schedules, organizing meetings, and preparing reports and presentations.
  • Document Management: Maintain accurate and up-to-date records for engineering projects, equipment maintenance logs, and safety compliance documents.
  • Correspondence Handling: Manage and coordinate incoming and outgoing communications, including emails, phone calls, and internal memos related to engineering operations.
  • Project Coordination: Assist with project documentation, tracking timelines, and ensuring that engineering project deadlines and milestones are met.
  • Procurement Support: Assist in the preparation of purchase requisitions for equipment, materials, and supplies required for engineering operations.
  • Meeting Coordination: Organize and schedule departmental meetings, prepare agendas, take minutes, and follow up on action items.
  • Health & Safety Compliance: Help ensure that engineering operations are compliant with health, safety, and regulatory standards, maintaining records of safety inspections and maintenance schedules.
  • General Office Duties: Perform general office tasks such as filing, typing, photocopying, and ordering office supplies as needed.

Professional requirements (minimum):

  • Bachelor’s Degree or ND
  • Preferred- Engineering, Business Administration, Secretarial studies, or related fields.
  • Basic understanding of engineering terminology and manufacturing processes would be an advantage

Language required (minimum):

English Language

Software knowledge required (minimum):

  • Google Docs, Google Sheets, Google Slides…
  • OR it’s equivalents (e.g. Microsoft Word, Excel and Powerpoint etc.)
  • Good knowledge of other project management software would be helpful as well

Personal requirements:

  • Strong written and verbal communication skills
  • Excellent organisational and planning skills
  • Strong integrity
  • Creative, Flexible, Agile
  • Self-driven, Initiative, Proactive
  • Detail oriented & analytical
  • Team work
  • Ability to work under pressure
  • Ability to manage multiple tasks at the same time

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