Position
Driver
Job Type
Full Time
Reporting To:
Procurement and Logistics Manager
Qualification/ Experience
- Preferably a Secondary school certificate or higher education is an added advantage.
- Certificate in Mechanical Engineering is an added advantage
- Clean driving license
- Minimum of at least 3 to 5 years’ experience as a Driver, in an NGO or similar environment, including significant field operations experience running both emergency and development programs
Location
Country Office -Nairobi
Job Field
Procurement and Logistics
Background
Established in 1984 in the UK, Islamic Relief is an international NGO seeking to promote sustainable economic and social development by working with local communities through relief and development activities. IR started operations in Kenya in 1993 on orphan’s sponsorship programme through a local CBO in Mandera District, Northern Kenya. It opened its fully-fledged office in March in 2006 at the height of drought in the Horn of Africa. Since then, IR has been providing humanitarian and development assistance to vulnerable communities. Over these years it has implemented various development and relief activities in Mandera. This has remarkably changed the lives of the vulnerable and disadvantaged communities. In January 2010, IRK extended its operation to Wajir County, neighboring Mandera, in January 2012 expanded to Garissa and Dadaab, and in October 2017 opened a programme office in Kilifi County. In 2018, Marsabit office was established and in 2020, Islamic Relief extended its humanitarian operations to Tana River County.
IRK works with the needy and vulnerable regardless of race, religion or gender and currently implement our work within the following themes: Women& youth empowerment, Inclusive education, emergency programmes, Livelihood/resilience projects, Protection as well as Peace building.
. IRK is currently focusing on three major themes: Sustainable Community Empowerment, Food security and livelihoods, Disaster Risk reduction (DRR); and Inclusive and protection. Islamic Relief Kenya in pursuit to support and strengthen its operations, seeks to employ motivated, hardworking, and pro-active individuals to fill in the following position.
Key Objective: The Driver is responsible for safe driving of vehicles and staff for Islamic Relief Kenya.
Job Summary:
Reporting to Procurement and Logistics Manager, The Driver is responsible for safe driving of vehicles and staff for Islamic Relief Kenya. He/ She should ensure proper maintenance and cleanliness of vehicles in compliance with safe driving standards. Ensure the vehicle is fueled in time for trips and carry out proper management of fuel supply for the assigned vehicle in accordance with IRK policies and procedures
Job Description
Under the supervision of the Procurement and Logistics Manager the driver performs the following tasks among others:
Key Areas of Accountability
Driving and Maintenance:
• Maintain vehicle log and fuel consumption documentation.
• Prepare daily vehicle usage report, including trip use, mileage and fuel consumption
• Always ensure that the vehicle is equipped with the correct tools and spare parts (functioning jack, a spade, an approved tool kit, a spare wheel with a properly inflated tyre and an approved first aid kit).
• Check level of motor oil, water, tyre pressure, battery water and brakes to ensure that all are up to the standards required before any journey commences.
• Providing weekly usage report of vehicles including total mileage, fuel consumption and expenditure.
• Maintain valid drivers’ license.
• Complete the logbook for everyday trips and complete the fuel log sheet for any fuel purchases.
• In consultation with the line manager, coordinate vehicle allocation for staff.
• Keep the vehicle documentation up to date
• Update the whiteboard once the movement plan is approved
Control of Vehicles:
• Ensure that all vehicle journeys are authorized in advance by Line manager
• Ensure that all vehicle journeys are recorded in the logbook at the start and completion of journey.
• Ensure that keys and vehicle documents are kept in secure place when the vehicle is not in use
• Ensure that all passengers wear seats belts before driving the vehicle
• Ensure that a waiver is filled and approved when carrying non-IRK staff
• Ensure that the Line Manager is immediately informed of any accidents/incidents and that the accident is reported to the police as appropriate and as soon as possible
• Ensure that the vehicle is insured and in the event of an accident, make certain that proper procedures for insurance claims are followed.
• Report on all near misses
Vehicle checks:
• Check the vehicle prior to its use every morning, fill the checklist and file it.
• Check on taking over a vehicle and ensure that the items listed on the vehicle checklist and in the vehicles tools and materials inventory are present and in functioning order.
• The driver is to check for vehicle defects and damage to the vehicle and ensure that he reports them to his line manager promptly.
• Report and supervise all maintenance and repair needs of the assigned vehicle.
Cleanliness
The driver is responsible for ensuring that the vehicle is always kept clean on the outside and inside. The driver is also to keep the vehicle tidy and ensure that all dirt is removed from the vehicle after a journey.
Other
• Follow and abide by traffic rules, regulations, driver safety manual and any other instructions given by supervisor
• Maintain all vehicle safety equipment, as per vehicle safety kit, in liaison with the logistics officer- including first aid kit, communication equipment and fire extinguisher
• Work after duty hours or holidays/weekends as and when required and in prior notice from the line manager
Qualifications and Experience
• Secondary school certificate or higher education is an added advantage.
• Clean driving license
• Certificate in Mechanical Engineering is an added advantage
• Ability to multitask and work calmly under pressure is essential for this position.
• Excellent interpersonal skills and demonstrated ability to lead and work effectively in an insecure environment is critical
• Some practical experience of user vehicle maintenance.
• Recommended minimum of 3-5 years’ experience of professional driving experience in an NGO or similar environment, including significant field operations experience running both emergency and development programs
• Fluency in written and spoken English. Similar skills in Kiswahili and the local language is an added advantage
• Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
How to apply
HOW TO APPLY
• Please send us your cover letter and detailed CV, including your qualifications, experience, a copy of National ID, names, and addresses of three referees, a working e-mail address and daytime telephone contacts. The forwarding e-mail and cover letter must clearly indicate the position title on the subject line. Send your application to [email protected] by Monday 23rd September 2024.
• Qualified female candidates are highly encouraged to apply.
• Please note that, this recruitment shortlisting will be done on a rolling basis.
• Applicants should be sympathetic to the values of Islamic Relief:
(Sincerity, Excellence, Compassion, Social Justice, and Custodianship)
