We are looking for a meticulous and detail-oriented Document Control Analyst to join our team at Zigma. The ideal candidate will manage, organize, and maintain company documents to ensure proper version control, accessibility, and compliance with established standards.
KEY RESPONSIBILITIES
– Manage and organize company documents, ensuring proper version control and accessibility.
– Implement document control procedures to maintain accuracy, completeness, and confidentiality.
– Collaborate with various departments to gather, review, and update documents as needed.
– Establish and maintain a centralized filing system for easy retrieval of documents.
– Ensure compliance with document management policies, standards, and regulations.
– Track and monitor document changes, revisions, and approvals.
– Distribute documents to relevant stakeholders and maintain distribution logs.
– Conduct periodic audits to verify document accuracy and compliance with established procedures.
– Assist in the creation and maintenance of document templates and forms.
– Train staff on document control procedures and best practices.
REQUIRED QUALIFICATIONS AND EXPERIENCE
– Bachelor’s degree in a relevant field or equivalent work experience.
– 5 years of work experience as a document controller or in a similar role.
– Strong knowledge of document management systems and software.
– Excellent organizational and time-management skills.
– Detail-oriented with a focus on accuracy and completeness.
– Ability to work collaboratively and communicate effectively with cross-functional teams.
– Familiarity with industry-specific regulations and compliance standards.
– Proficient in Microsoft Office Suite and other document editing tools.
– High level of discretion and confidentiality in handling sensitive information.
– Strong problem-solving skills and adaptability in a dynamic work environment.
HOW TO APPLY
If you’re ready to join a dynamic team and make an impact, please send your CV to [email protected] with the subject line “DOCUMENT CONTROL ANALYST APPLICATION – [Your Name]”.
