Depot Assistant

• Deadline: Expired

We are pleased to announce a vacancy in the Finance Department- Stocks & Credit Control
Section. We are looking for a highly skilled professional individual who can join us in the role
of a Depot Assistant.

Job Purpose

Deputise the depot administrator in all depot operations and effectively execute all duties in
absence of the depot administrator.

Knowledge, Skills & Experience Required

1. Degree in Business studies or Commerce or Accounting with a minimum experience
   of 2 years working in a manufacturing industry warehouse management/inventory
   management added advantage.
2. A strong background in sales accounting background and data analysis and
   accurately interpretation would be a definite advantage.
3. Possession of a professional Accounting qualification a must CPA section 4.
4. Computer literate with strong competence in MS office package to include Excel,
   Access and Powerpoint.
5. Experience with the accounting packages to include QuickBooks, Sage, pastel & ERP.
6. Effective and impactful communication, sales negotiation, problem solving and
   presentation skills.

Qualifications and Skills

1. At least a Diploma/Certificate in boiler operations with a minimum experience of 2 years in boiler operations in a busy dairy/manufacturing industry.
2. Ability to operate the boilers with minimum supervision.
3. Experience in Horizontal fire tube boilers will be an added advantage.
4. Good Preventive Maintenance and shutdown planning skills.

Key Roles & Responsibilities

1. Receiving orders for salesmen within the region as well as the distributors through the RSM,
   and in liaison with Credit Control authorize the release of the said orders after checking their
   credit worthy, and thereafter printing their invoices.
2. When dispatching to the market, follow the FIFO (first in first out) principle unless otherwise
   advised by (QA) Quality assurance Dept.
3. Reconcile the direct salesmen both for cash and stocks, and ensure no accumulation in the
   account.
4. Ensure physical stocks are accounted with zero stock loss in the depot by maintaining stock
   dashboard and updating the Syspro system to reflect correct stock status in the depot.
5. Returns management-vetting of returns in the depot and recommending for disposals to
   the RSM.
6. Confirm payments made by salesmen from the printed bank statements.
7. Ensure that payments are properly allocated and posted into the correct accounts as and
   when paid.
8. Verify accuracy of invoices before posting to the relevant accounts.
9. Petty cash payment and balance management in the depot. Ensure no losses.
10. Verification of all incoming milk supply contracts forms before remitting them to the head
    office for account creation in the system.
11. Reporting to the DA on weekly and monthly basis the activities in the depot.
12. Preparing the statements and dispatching them to various customers as and when their
    credit period is due/required.
13. Collection of cheques from the market/customers and subsequent deposits.
14. Direct cash selling at the depot.
15. Preparation of all depot related reports relating to administration and cost control sections.
16. Verifications of the yellow copies key accounts/supermarkets as and when they are
    collected by the area representative/Salesman.
17. Fueling and maintaining mileage records for all trucks within the region.
18. Always furnishing the RSM with the updated ageing customers’ debts within the region for
    payment follow up purposes.
19. Maintaining cleanliness, and orderliness in the Depot store and offices.
20. Manage all staff in the Depot as well as having authority over the route drivers and salesmen.
21. Any other assignment as may be guided and directed by the depot administrator from time
    to time.

APPLICATION PROCESS

If you possess the above, send your application and detailed Curriculum vitae by 5th February 2025

to;
General Manager HR & Admin Manager,
Kinangop Dairy Limited,
P.O. Box 64954 – 00620, Nairobi – Kenya
Email:humanresources@kinangopdairy.co.ke

ONLY Shortlisted candidates will be contacted.

________________________________________________________

Kinangop Dairy Limited is a corruption free zone and does not charge candidates for recruitment.
Report any corruption or bribery to;

General Manager HR & Admin
Kinangop Dairy Limited,
P.O. Box 64954 – 00620, Nairobi – Kenya
Email:humanresources@kinangopdairy.co.ke
________________________________________________________

We are an equal opportunity employer and value diversity in our company. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, or any other legally protected status.