About Us
Makerere University Joint AIDS Program (MJAP) emerged from the Mulago-Mbarara Teaching Hospitals Joint AIDS Program (MJAP) which was established in November 2004 under the then Makerere University Faculty of Medicine.
Over the last 20 years, we have broadened our work beyond the support of provision of comprehensive HIV and TB services to include capacity strengthening for health care workers across Uganda and conduct research to inform policies for HIV/TB and other HIV comorbidities in the country.
Project Overview
The USAID Local Partner Health Services East Central – Transition award to Makerere University Joint AIDS Program (MJAP) Activity is a project of Makerere University Joint AIDS Program (MJAP) funded by USAID MJAP was granted this PEPFAR funding Award to support public health facilities and their communities in 12 districts and Jinja City that include; Bugiri, Bugweri Busia, Buyende, Iganga, Jinja, Kamuli, Kaliro, Luuka, Mayuge, Namayingo and Namutumba; to implement quality Integrated HIV/AIDS and TB services and contribute to the attainment and sustenance of epidemic control.
We are looking for competent, passionate, and committed individuals to fill the following
positions
Position Title: Data Clerk (1)
Reporting to: District Data Officer
Job Summary:
The Data Clerk will work closely with the facility medical records assistant to ensure that patients’ records are captured accurately and HMIS reports are compiled and submitted in the DHIS2 and MJAP Monitoring, Evaluation and Learning reporting systems on time.
Roles and responsibilities
1. Work closely with the facility records officers and where necessary health sub-district records officers and district HMIS focal persons and Biostatisticians to quantify the HMIS and non-HMIS tools needed to ensure sustained data collection at the health facility.
2. Engage with the records officers to ensure that best practices of medical records storage and management are implemented.
3. Ensure that data on additional indicators outside of the DHIS2 reporting system are collected in time and submitted to the Data Officers.
4. Work closely with the facility records officers to mentor and coach other health workers on appropriate use of HMIS data collection tools for data capture.
5. Prepare data displays (including annual targets) of facility data and ensure they are displayed at health facilities routinely.
6. Support the records officer to ensure HMIS tools are updated in time.
7. Work with records officer to ensure proper filing and file retrieval during patient care and updated patient records in Uganda EMR (OpenMRS).
8. Work with records officer to ensure that HIV care data captured on patient forms during patient visits is transcribed to pre-ART and ART registers and updated in the Uganda EMR (Open MRS) on time.
9. Work with the health facility records officer to prepare HMIS reports and submit them in DHIS2 in time.
10. Participate in HIBRID and extra indicators (outside DHIS2) data entry at cluster level.
11. Compile weekly, monthly and quarterly supplementary data not reported in DHIS2 and submit it to the MJAP Monitoring, Evaluation and Learning unit on time.
12. Ensure that confidentiality of data collected and stored is always maintained in proper filling and archival systems.
13. Ensure that the entered data are backed up regularly and the data are well protected.
14. Ensure safety of all equipment in the data room.
15. Perform basic data analysis on data from HMIS data to inform MJAP cluster-based teams on the progress of interventions at the supported facility.
Qualifications, job requirements and Competencies
• A minimum of a degree in records and archives management, medical records, Information Technology, Quantitative Economics or any other related field from a reputable institute.
• At least one years’ experience in data management or demonstrated relevant experience acquired through internship placement.
• Familiarity with use of Microsoft Excel.
• Working knowledge of Health Management Information System (HMIS).
• Previous experience with PEPFAR funded programs.
• Excellent written and oral communication skills.
• High level of flexibility
• Good interpersonal skills and ability to work under minimal supervision.
Anti-Fraud, Safeguarding & Protection Clause:
MJAP holds a zero-tolerance policy against Fraud, Corruption, Sexual exploitation, abuse, and harassment in all places where our programs are implemented. All MJAP employees are expected to maintain high ethical standards, protect organizational integrity and reputation, and ensure that MJAP work is conducted in honest and fair methods, in accordance with the MJAP Human Resource policies. Any policy Violations shall be subject to corrective action up to and including termination of employment.
Application procedure:
MJAP strives for inclusion and diversity and therefore considers all job applicants based on merit without regard to race, gender/ sex orientation, color, national origin, religion, age, marital status, and disability.
MJAP is an equal opportunity employer committed to having a diverse workforce and does not ask for money at any stage of recruitment. MJAP will not be responsible for such fraudulent correspondence, loss of money, or theft that may result from anyone engaging in any fraudulent recruitment activity. All suitably qualified candidates are encouraged to apply by clearly stating the position applied for in the Subject line.
Combine all your application documentation i.e. cover letter, CV & academic documents into one PDF with names/contact details of three referees including the immediate Supervisor and Head of Human Resources, addressed to: The Human Resources Manager, Makerere University Joint AIDS Program (MJAP). Email: [email protected] NOT later than Friday, July 19th, 2024,
at 5:00 pm. For details about advertised positions, please visit the website of Makerere University Joint AIDS Program. Consider your application unsuccessful if you don’t hear from us by August 2nd, 2024. Offer of employment will be subject to satisfactory references including but not limited to appropriate background checks, criminal records, and previous employment findings of fraud, corruption, sexual exploitation, abuse or harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures. Please ensure that your attachments do not exceed 25 MB. We do appreciate your interest to work with MJAP. However, we regret that only shortlisted candidates will be contacted within 2 weeks after the submission deadline
