DEADLINE FOR APPLICATIONS
9 December 2024-23:59-GMT+03:00 East Africa Time (Dar es Salaam)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
About Wfp
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
- WFP is a 2020 Nobel Peace Prize Laureate.
- WFP offers a highly inclusive, diverse, and multicultural working environment.
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ABOUT THE NATIONAL BUDGET AND PROGRAMMING OFFICER POSITION AT WFP
This position is based in Dar es Salaam Country Office and reports to the Budget and Programming Officer under the overall supervision of the Deputy Country Director.
BACKGROUND AND PURPOSE OF THE ASSIGNMENT
Objective: The Budget and Programming mission is to support and enable the Tanzania Country Office operations by safeguarding resources and efficient management of WFP resources, risk-informed end-to-end planning, budgeting and reporting that enables WFP to deliver its key priorities, strategic objectives and achieve its zero hunger goals.
THE ROLE
To support the delivery of budget and resource analysis and programming activities and/or provide support to management, collaborating with and guided by HQ/RBJ and managers to apply best practice approaches for the efficient, effective and compliant utilisation of funds.
KEY ACCOUNTABILITIES (not All-inclusive, Within Delegated Authority)
Budget Planning and Management
- Contribute to the development and implementation of policies and procedures for budget and programming activities through close monitoring, with the aim of achieving compliance with WFP and functional strategies.
- Contribute towards the compilation, preparation and revision of various budget plans in compliance with budget and programming procedures.
- Monitor WFP’s corporate systems ensuring that all budget-supporting documents are accurate, well developed and in line with recommendations to enable accurate recording into internal systems and follow up on budget approval actions.
- Participate in CSPs/RBPs closure activities and work with spending units to highlight and close open commitments in a timely manner whilst bringing any potential issues to the supervisor’s attention.
Pipeline Management
- Collate commodity pipeline requirements including Advance Financing requests in collaboration with stakeholders at the operational level, to ensure timely shortfall coverage and efficient utilization of contributions.
- Prepare monthly pipeline reports and support the CO/RB team in monitoring the resource pipeline across all transfer modalities (Food, Cash Based Transfers, Capacity Strengthening and Service Delivery) including corporate stock replenishments to maximize operational effectiveness.
- Participate in and support preparations for the monthly, cross-functional, pipeline working group, (across Area Offices, Sub Offices and Field Offices as needed), that proactively discusses resource availability and upcoming shortfalls, recommending timely mitigation measures.
Funds, Performance Management, and Reporting
- Check accuracy and monitor timely programming and utilization of funds based on operational priorities, funding proposals and donor conditions, proposing timely recommendations and possible corrective actions that enable reporting in collaboration with spending units.
- Perform and document fund sub allotments as per available procedures and guidelines, to avail funds to spending units for timely commitment.
- Participate and support preparations for the CO/RB Resource Management Committee (RMC) as per agreed timelines. The RMC reviews and prioritizes resources against the Country Portfolio Budget (CPB).
Other
- Where needed, support the activation/deactivation and management of Global Commodity Management Facility (GCMF) supply lines, participate in knowledge transfer activities in support of the facility and facilitate decision-making for the allocation of corporate stocks.
- Support the capacity enhancement of junior staff in budgeting, funds management, operational planning and performance reporting, through the regular day-to-day interactions, delivering training using available materials, manuals and guidelines.
- Take active participation in training and learning opportunities, interactions with and accepting guidance from peers and senior colleagues.
- Collect inputs and draft accurate and timely reports, to enable informed decision-making and consistency of information presented to senior management and external stakeholders.
- Contribute towards the development and improvement of systems, techniques, tools, processes and procedures to better monitor, manage and report on WFP budgets and resources.
- Participate in internal meetings/committees/working groups as required, in order to obtain and provide information from a budget and resource programming perspective.
- Follow standard emergency preparedness practices and contribute to monitoring the management of financial risks.
- Perform other relevant duties as required.
Education
QUALIFICATIONS AND EXPERIENCE
Advanced university degree in Business Administration, Statistics, Finance, Economics or other relevant field. Additional professional training in project management, statistical analysis and/or operational planning and management is desirable.
Language
Fluency (level C) in English language and the duty station’s language, if different.
Desired Experiences
At least 4 – 6 years’ experience in similar position performing analysis of medium complexity and presenting the information to meet various audience needs.
Experience preparing, managing and reporting on operational budgets.
Experience in working with large datasets, extracting information from them in an easy to interpret manner.
Experience coordinating operational planning and fostering discussions around resource projections and implications on a programme-wide level, integrating trend analysis and ongoing discussions to drive the way forward.
Knowledge And Skills
A demonstrated and adequate understanding of information and financial systems and how those support the implementation of operations.
Thorough understanding of operational planning and business processes, rules and procedures and applying them consistently in the implementation and support of programme interventions.
Adequate knowledge of programme operational requirements and how these translate into resource management requirements, enabling the proposition of recommendations for improvement in a proactive rather than reactive manner.
Strong MS excel skills.
Ability to consolidate and share resource management information in a way that supports decision making and emphasizes accuracy and consistency in numbers across teams.
