Childfund Work Location Kisumu, Kenya
Childfund Division Global Operations
ChildFund Department Country Management
Job Details
Job Description
Position title: Assistant Sr. Grant Finance
Location: Kisumu
ChildFund office: Kenya
Manager/Supervisor title: Snr Project Coordinator (Strengthened Partnership for Nurturing Care)
Position type: Full-time fixed term
Work environment: On-site
About ChildFund
ChildFund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.
ChildFund’s Values
ChildFund values a diverse, equitable, inclusive, and accessible environment where everyone is welcomed and celebrated equally. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.
ChildFund’s Commitment
ChildFund International has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including a criminal records check and/or disclosure to ensure program participants are safeguarded.
About This Role
The position is responsible for reviewing and ensuring the propriety, accuracy, and completeness of grant financial transactions as a basis for reliable financial reports that are in accordance with ChildFund Accounting policies and donor specific reporting requirements. The position also ensures quality and timely donor financial reporting.
Primary Responsibilities
Duties and Responsibilities:
The duties and responsibilities of the Sr. Assistant, Grants & Finance – Strengthened Partnership for Nurturing Care II will be:
General Accounting And Bookkeeping
- Ensure expenditures and supporting documents follow donor’s regulation/audit requirements and are coded correctly.
- Payment processing: matching requisition to LPO and invoices, ensuring they are duly approved subject to approval limits and raise payment vouchers for the same.
- Receive and review accountability declaration form. Suggest refunding if there are any rejections of expenses due to unacceptable supporting documents.
- Cash planning & management: ensure appropriate cash planning and management for the project.
- Participate in Country Office month-end closure processes and procedures.
- In partnership with Senior Accountant, ensure grants revenues are correctly recorded and appropriate ICR and Shared Program Costs are recognized/charged in accordance with Grant terms and conditions.
Compliance and Reporting:
- Ensures that proper internal controls exist for all financial activities including compliance with donor’s financial regulations.
- Pro-actively rise issues and concerns with the multi-grant accountant to ensure ChildFund remains in compliance with donor contract and regulations.
- Prepare accurate donor financial reports in donor format in a timely manner.
- Support audit and internal reviews processes and the resolution and closure of audit recommendation/corrective actions.
- Any other duties as may be assigned from time to time by the supervisor.
Required Experience and Education
- Bachelor’s Degree in commerce majoring in Finance or Accounting.
- Knowledge of Quick Books accounting package will be an added advantage.
- At least 4 years of professional experience in accountancy and administration in an NGO handling donor funded projects .
- Strong interpersonal communication skills and ability to establish positive working relationships based on trust, friendliness, and respect with a high degree of analytical ability.
- Ability to manage interpersonal relations and work effectively with others, to establish and maintain good working relations in a multicultural, multi-ethnic environment while showing sensitivity and respect for diversity.
- Capacity planning, organizing and self-direction, ability to work independently and under pressure for effective decision making, using common sense and professionalism.
- Proficiency in accounting software and Microsoft Office Products including excel
Required Competencies
ChildFund’s core competencies apply to every role in ChildFund and are tied to our organization values and the achievement of our Growing Connections 2030 strategy.
ChildFund’s Core Competencies
- Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.
- Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.
- Results orientation: gets things done; takes proactive steps to achieve organizational goals and quality standards.
- Decision making: uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.
- Resilience: thrives and grows in rapidly changing, demanding, and complex environments.
- Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.
Other Required Competencies
- Outstanding written and oral communication skills in English.
- Ability to work well under pressure and meet deadlines.
- Ability to maintain confidential financial information.
