ROLE TITLE:Assistant Registrar
DIRECTORATE: Professional Development
REPORTS TO: Registrar
SALARY SCALE: UIBFS 4
Critical Work Functions
1) Receive and compile student’s applications and forward them to the registrar for admission consideration
2) Develop teaching program for all the courses offered by the Institute for the registrar’s approval
3) Generate a list of applicants admitted per academic program per academic year
4) Inspect students teaching and make report to the registrar’s office for consideration5) Develop data capture templates for all the student’s details and ensure it is implemented as planned
6) Capture student’s examination results and safeguard them accordingly
7) Monitor the attendance of the students to ensure they attain the required timeframe
8) Promote the institute’s professional and academic programs
9) Preparing payments documents for the Lecturer’s /trainer’s remunerations for the professional courses
10) Store and retrieving student’s records, Academic Records for certificate, Diploma, and master’s trainees
11) Support the Coordination for the development of curriculum for certificate, Diploma and master’s program and ensure are accredited by relevant bodies.
12) Support the development and review of the academic courses to maintain their competitiveness and meet the requirements of National Council for higher education
13) Perform any other tasks assigned by management from time to time
14) Provide user support to lecturers/independent trainer in the application of the system during e- learning sessions.
15) Monitor and report on e-learning resource use across the various teaching platforms
16) Plan, implement and control user and account security rights and restriction for the platform
17) Monitor and report on e-learning resource use across the various teaching platforms
Education
An Honor’s degree in Education related courses, Law, Human Resource Management, Organizational Psychology, Organizational Development (OD), Library and Information Management, Records Management and Achieves, ICT or any other related field from a recognized university.
Post graduate qualification in any of the courses above
Experience
Minimum of 3 years working experience within an academic Institution in the registry which manages volume of students, records, and Information (Both soft and Hard Copies)
Key Responsibilities
. All students recorded with zero error produced
. Students’ information retrieved timely
. Student’s transcripts issued and processed timely
. Graduation applications processed timely
. Academic reports and data analyzed quarterly
. All students registered with in the specified perio
. Student’s inquiries and issues related to enrollment resolved within a specified timeframe.
. Course schedules for the upcoming semester published to the target market
. New initiatives aimed at improving the efficiency and effectiveness of the Registrar’s office.
. Students, and staff are provided with accurate and timely information
. Opportunities to improve the efficiency and effectiveness of the Registrar’s office identified.
. Accurate financial records for student fees and tuition maintained
. Graduation ceremonies and other events organized
. Budget and resource allocation within the Registrar’s office tracked
. Annual number of students on the academic program increased
. Lecturer’s and students’ trouble shooted in case of system failure
. E-learning programs promoted and marketed to learners and staff.
. learners and staff are supported on the use of e-learning tools and resources.
. E- learning customer satisfaction scores increase.
Deadline
