This position is based in IJM’s Kenya Nairobi office and reports to the Senior Manager, Administration & Human Resources, Kenya
Responsibilities
- Attending and ensuring that all incoming visitors and callers are attended to appropriately and professionally maintaining the organization’s image
- Support in hosting visitors and guests to ensure a warm reception
- Efficiently track movement of documents in and out of the organization to ensure an audit trail and professional handling of documents
- Providing office support in a timely and effective manner to assure staff facilitation
- Procuring and managing the office supplies and stationery
- Create, maintain and build good relationships with suppliers/vendors negotiating for the best deals for the organization.
- Receiving, recording and dispatching incoming and outgoing office letters and documents in a systematic manner and as per agreed standards
- Processing various monthly bill payments
- Provide support in maintaining office hygiene including office cleaning and maintenance of a neat environment
- Support in arranging and execution of office events and logistics as required
- Provide and serve timely snacks and refreshments for staff gatherings and meetings as per request and plan
- Assist in monitoring, controlling and ordering office supplies
- Make errands as per requests and plans
- Process regular and emerging administrative obligations such as bills payment
- Ensure timely settlement of all financial obligations such as cash reports, expense reports etc.
- Perform other duties as assigned by the Senior Manager Administration and Human Resources
Requirements
- Diploma in Public Relations or Business or a related field
- A minimum of 2 years’ experience in a busy reception or administration office
- Fluent in written and spoken English and Swahili
- High level of proficiency with Microsoft PowerPoint and Outlook
- Proficiency with Microsoft Word and Excel
Critical qualities
- Highly organized and attentive to details
- Excellent planning and execution skills
- Mature orthodox Christian faith as defined by the Apostles’ Creed
- Excellent interpersonal skills
- Ability to multi-task and work well under pressure
- Exceptionally high levels of honesty and integrity
Application Process
Send your Resume, Cover Letter, and a statement of faith* in one document to [email protected] quoting the Position Title in the subject heading before 10th February 2025. Applicants must have legal right to work in Kenya. Only shortlisted candidates will be contacted. *What is a statement of faith? A statement of faith should describe your faith and how you see it relevant to your involvement with IJM. The statement can either be incorporated into the cover letter or submitted as a separate document and should include, at a minimum, a description of your spiritual disciplines (prayer, study, etc.) and your current fellowship or place of worship.
