Administrator

PRP Consult is an outsourcing firm, we are into recruitment and manpower services. We source and attract suitable candidates for graduate and executive positions for our Clients.

Job Title: Administrator

Location: Ipaja, Lagos

Employment Type: Full-time

Job Description

• • An FMCG group in Ipaja, Lagos currently needs an Administrator.
  • The preferred candidate should have had a similar experience as an Executive Personal Assistant to top senior executives or an Admin Manager coordinating admin activities in a Manufacturing or corporate business enterprise with at least 8 years of work experience in a similar role.
  • He/She must possess excellent writing and communication skills and must be able to coordinate and ensure a hitch-free and rules and regulations-compliant work environment.
  • He/She mustreside in the mainland and possess a valid driver’s license with at least 3 years of driving experience.

Responsibilities

• Develop policies and processes that will ensure the smooth and efficient running of the organization’s operations.
• Attend to government agencies and officials visiting the company and ensure the company complies with business operational laws.
• Review and attend to all forms of correspondence, draft letters, contracts,s and agreements for the company.
• Organize & record minutes of various meetings: Head of Department (HODs) meetings, Graduates, and all office staff meetings.
• Monitor the operations of all facilities and conduct inspections from time to time to ensure all utilities are functional.
• Renewal of all subscriptions and timely admin statutory payments
• Ensure all office/factory/warehouse locations meet Health and Safety requirements
• Supervise the duties of all Administrative staff members.
• Develop and implement approved Admin and Facilities Strategies, policies and procedures
• Implementing an effective preventive maintenance schedule is required to ensure their efficiency and improvement.
• Prepare and submit relevant reports on all activities of Admin and Facilities to the Managing Director
• Liaise with the Finance and Accounts Department to maintain an inventory of all movable and fixed assets and ensure these are properly valued, tagged for identification, accounted for, and safe guarded.
• Create controls for managing all facility-related expenses and ensure that the budget is not exceeded
• Develop fleet administration standards, vehicle operating policies, vehicle disposal policies and supervises the fleet management and maintenance activities to ensure that adequate transportation is provided for daily operations
• Maintain and manage all vehicle documentation and ensure prompt renewal of same.
• Organise and supervise other company activities such as renovations, repairs, events planning e.tc
• Review and update processes and procedures for purchasing, storing, and distributing consumables, stationery, utilities, and physical assets
• Advise Management based on demand analysis/forecast on office space capacity requirements, equipment and working tools, and improvement solutions
• Any other assignments as may be assigned by Management