Institute for Human Development
Entity
Aga Khan University
Location
Nairobi, Kenya
Introduction
Chartered in 1983, Aga Khan University (AKU) is a private, autonomous, and self-governing international university, with 13 teaching sites in 6 countries over three continents. An integral part of the Aga Khan Development Network, AKU provides higher education in multiple health science and social science disciplines, carries out research pertinent primarily to low- and middle-income countries and operates 7 hospitals (soon 8) and over 325 outreach clinics, all at international standards. It has almost 2,500 students and 14,000 staff. The University is both a model of academic excellence and an agent of social change. As a leading international institution dedicated to excellence and change, AKU operates on the core principles of quality, relevance, impact, and access.
The Institute for Human Development (IHD) is dedicated to the pursuit of knowledge with direct relevance for policies, programs, and practices that enhance life experiences at all stages of human development. In its foundational years, the Institute seeks particularly to become a visible instrumental force, locally as well as globally, for advancing knowledge about the earliest years of children’s development and for harnessing such knowledge for the purpose of shaping policies and interventions that ensure a strong start in life for all children wherever they may live.
Job Summary
To assist in the overall coordination of all the study activities including organizing meetings, preparing training schedules, booking of meeting venues, event management, and any other duties assigned to ensure the smooth running of the BigWin Project.
Responsibilities
- Providing high-level administrative support and assistance to the country Lead and study
- Drafting and editingproject-related documents and correspondences, g., project forms and emails.
- Managing project calendar effectively to make sure everything functions
- Updating and maintaining all project
- Scheduling meetings and appointments as
- Attending required meetings, taking accurate minutes or notes or otherwise, transcribing recorded meetings, sending them out within the stipulated timeframe.
- Compiling lists of various project activities categorized by
- Scheduling weekly assigned tasks for different study teams and sending reminders whenever
- Managing schedule changes in a timely and effective
- Flagging action items requiring the immediate attention of the study PIs using available
- Assist with the planning and implementation of all project
- Assist in preparing project reports such as mid-term and annual research project performance
- Helping in the preparation of training materials and equipment before training and safeguarding them during training and workshops.
- Liaise with other departments g., Finance, HR, travel, and procurement to ensure smooth implementation of project activities.
- Facilitating booking and procurement of travel tickets and accommodation for Hilton project staff, consultants, and partners in liaison with the travel and housing department.
- Facilitate procurement of services for Hilton Project.
Requirements
- A Bachelor’s degree in the business management, commerce, project planning and management, or related field with at least 2 years’ experience as an Administrative Assistant/Office Manager/Scheduling Coordinator/ Project Coordinator.
OR
- A diploma in the business management, commerce, project planning and management, or related field with at least 4 years’ experience as an Administrative Assistant / Office Manager / Scheduling Coordinator / Project Coordinator.
Relevant Experience.
- Experience coordinating or supporting a research project.
- Experience in drafting and presenting basic project reports.
- Proficient with Microsoft Office and familiarity with online document storage platforms such as OneDrive and Dropbox.
- Experience working in a multi-cultural settling.
Personal Characteristics
- Excellent interpersonal skills and communication skills and a meticulous approach to documentation
- Fluency in English and Kiswahili
- Ability to work with minimal supervision and meet tight deadlines
- Self-starter with the ability to work in a fast-paced environment
- Flexibility and adaptability
- Time management skills
- Creative problem solver
- Strong attention to detail/listening skills
- Excellent computer literacy
Primary Location
: Kenya-Nairobi
Organisation
: Aga Khan University Hospital Kenya
Employee Status
: Regular
