The Unit is an internationally recognised centre of excellence with dominant research themes
in the areas of HIV and emerging infections, vaccines and immunity, and chronic diseases
and cancer. Through a multidisciplinary approach, intersecting basic science, epidemiological
research, social-behavioural research and the conduct of new intervention evaluation studies,
the Unit contributes knowledge on changing epidemics and diseases, the evaluation of
innovative health care options, treatment and prevention and the development of health
policy and practice in Africa and worldwide. Following the signing of strategic transfer
agreements between the London School of Hygiene & Tropical Medicine (LSHTM) and the
Medical Research Council (MRC UK), the Unit formally joined LSHTM on 1st February 2018.
The exciting new partnership will boost research capacity into current and emerging health
issues in Africa and throughout the world. The Unit is based at the UVRI Entebbe campus with
established outposts in Kalungu, Masaka, Wakiso and Kampala Districts. The Unit is now
seeking enthusiastic and experienced individuals to fill the following position:
Administrative Officer – (01 Position)
Position Code: AO-924
Reports to: Head of Clinical Research Trial Platform
Station: Entebbe
Job Purpose:
The job holder will manage a wide range of administrative tasks for the Clinical Research and
Trials Platform, providing essential support to the Platform team and Principal Investigators
(PIs). This role will ensure the smooth execution of administrative functions, enabling the
efficient operation of clinical research activities.
Roles & Responsibilities
1. Projects management
• Ensure timely projects set up in liaison with the theme leader;
• Work with the relevant section to ensure ethical approval for all projects within the
programme;
• Working with procurement section, ensure timely procurement of all supplies for the
respective projects under the Programme and ensure proper utilisation and reorder as
necessary; and,
• Ensure timely provision and management of transport needs for the theme liaising
with the fleet supervisor, and responsible for the drivers while undertaking project
work.
2. Human resources
• Ensure all staff under the Programme have valid contracts and liaise with human
resources for any issues;
• Work with HR section in the recruitment of staff for the theme;
• Ensure proper leave tracking and management for all staff under the Programme; and,
• Ensure a smooth and safe working environment for all Programme premises and work
with the respective teams were needs for improvement or repair arise.
3. Financial management
• Actively manage project budgets ensuring all spending is within budget as well as
reviewing monthly expenses for accuracy;
• Participate in budgeting for projects within the theme working with relevant sections;
• Actively tracks ethical applications, project milestones and performance reports; and,
• Responsible for Petty cash management for the respective projects in the theme.
4. Reporting
• Ensure timely submission of operational and scientific project reports for different
projects as agreed with the Theme Leader and respective project leaders; and,
• Undertake any other duties as may be assigned by Supervisor and other senior unit
personnel.
5. Facilities Management
• Oversee and follow up on utility payments;
• Supervise cleaning contractors within the facility; and,
• Ensuring that the facility is in good working condition and well maintained.
Person Specification
• Bachelor’s degree in, Administration, social sciences, public administration or a related
field;
• Post Graduate Diploma in Project Management is an added advantage;
• Should possess at least three years’ experience in an international Organization or
research-based organization;
• Should have experience working in administration, stores management, and office
management;
• Should possess knowledge of finance and accounting;
• Should be proficient in computer use (MS Word, Excel, Access);
• Knowledge of procurement;
• Should possess excellent verbal and written communication skills;
• Results-oriented attitude;
• Ability to work independently and as part of a team;
• Ability to work under pressure and tight deadlines;
• Willingness to attend training, conferences, and meetings;
• Reliability;
• Proactivity
• Results orientation;
• Thoroughness;
• Concern for excellence;
• Flexibility towards others; and,
• Service orientation
Combine all your application documentation i.e. cover letter, CV & academic
documents into one PDF document. Deadline for application is 25th September 2024,
5:00pm. Only shortlisted candidates will be contacted for interview. This position is open to
Ugandan nationals only. Strictly follow the application procedure as failure to do so will lead
to automatic disqualification. Only online applications through the link provided will be
accepted. You will receive a notification in your email if your application and
documentation have been successfully received.
N.B: You will be required to present certified copies of your academic documentation and a
certificate of good conduct before employment.
The applications should be addressed to:
The Head of Human Resources,
MRC/ UVRI and LSHTM Uganda Research Unit,
P.O. Box, 49,
Entebbe, Uganda.
Consider your application unsuccessful if not contacted within eight (8) weeks after the closing
date of the advert. Any form of lobbying at any stage will lead to automatic disqualification.
By submitting your personal information, you consent to the MRC/ UVRI and LSHTM Uganda
Research Unit holding and using it in accordance with its recruitment policy and procedure.
The Unit reserves the right to verify documents attached with the relevant awarding
institutions to authenticate their validit
