Job responsibilities
– Prepare the supervisor’s agenda – Prepare and arrange the appointment schedule – Prepare and manage correspondences – Prepare correspondences of the supervisor – Record, dispatch and assort office mail – Manage the filing of documents – Ensure telephone communication within the Office – Read and verify the form and substance of documents submitted to the supervisor – Forward documents submitted by the supervisor to their respective destinations – Responsible for handling visitors of the supervisor – Make logistical preparations for all meetings of the supervisor
Qualifications
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Advanced Diploma in Secretarial Studies
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Advanced Diploma in Office Management
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Bachelor’s Degree in Public Administration
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Bachelor’s Degree in Management
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Bachelor’s Degree in Law
- Bachelor’s Degree in Social Work
Required competencies and key technical skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Office management skills
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Analytical and problem-solving skills
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Excellent communication, organisation and interpersonal skills
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Time management skills
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Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage
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Computer knowledge (Work Processing, Power Point and Internet)
- Analytical and problem solving skills
