About Palladium – Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people’s lives.
Diversity, Equity & Inclusion – We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or any other circumstance, please email our team at [email protected]
Safeguarding – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.
You and Your Career – If you are a problem-solver, collaborator, and doer, and you have expertise in health informatics, M&E, data analytics, visualization and data use, we are interested in hearing from you.
We are a learning organization and provide growth opportunities from the start. We pride ourselves on giving you the freedom, resources, and guidance to chart a fulfilling career!
Project Overview And Role
Data.FI is a five-year global project funded by the U.S. Agency for International Development (USAID) to support the HIV and COVID-19 response. Data.FI partners with programs to accelerate and sustain access to high-quality data to expedite HIV and COVID-19 epidemic control and maintenance. By improving global, regional, national, and community/local in-depth analyses of HIV and COVID-19 epidemiologic and programmatic data, Data.FI expedites program achievements to improve client services and attain and sustain control of the epidemics. Data.FI supports host country governments to enhance existing health information systems (HIS), informing management responses to gaps in programming and sustaining impact by supporting local partner transition.
Purpose Of Position
Palladium is seeking to recruit an Administrative Intern to support our Finance and Operations team. S/he will be responsible for provide administrative support for the office in line with Palladium policies, International and Nigeria Labour Law, donor requirements, and Nigerian laws.
The intern is expected to work very closely with other staff in the field and office to process any required documents in support of project, program or administrative activities and contribute to the effective administrative duties and give support to the field office where necessary.
The Administrative Intern will report to the Senior Finance and Admin Officer.
Location: Abuja.
This position located in Abuja, Nigeria and does not support remote work. The incumbent will be required to work out of the Palladium, Abuja office.
Primary Duties And Responsibilities
- Support in the preparation of monthly Field Voucher reports for the Finance an Operations unit.
- Assist in periodic verification of physical inventory.
- Support timely collation of retirements’ supporting documents from the State offices.
- Manages the inventory of project assets and consumables such as beverages and stationery items etc while ensuring timely re-stocking.
- Assist and maintain efficient filing systems for both physical and electronic records on administrative matters.
- Support in ensuring proper documentation of official communications, reports, and other relevant documents.
- Support archiving processes and facilitate retrieval of records as needed.
- Scanning of approved documents for relevant documentation and classifying in respective soft/hard file.
- Assist in organizing and coordinating meetings, workshops, and other events.
- Assist in ensuring prompt remittance of the monthly payroll and Tax deductions at the bank.
- Perform other official duties as may be assigned by supervisor.
Required Qualifications
- B.Sc. / B.A in Public Administration / Relations, Humanities, or related fields.
- Previous experience in the INGO sector will be an advantage.
- Highly developed interpersonal and communication skills including good listening skills, influencing and negotiation.
- Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
- Experience with Microsoft Word, Excel, PowerPoint and Outlook.
- Fluency in English with excellent writing and speaking skills is required.
- Possess the ability to handle Finance and Administrative Routines.
