About The Job
The incumbent will assist in the day to day running of the administration department.
Key Responsibilities
- Ensure all administrative critical services are running smoothly and escalate problem areas on time.
- Manage all outsourced critical services.
- Ensure scheduling of staff transport is done in a timely and precise manner.
- Receive communication from external parties and ensure it gets directed to the relative department and where required provide feedback.
- Ensure reconciliation of meal and transport deductions is done on time and any errors are rectified before payroll closing.
- Verify and reconcile all admin related vendor invoices and liaise with Finance for payment.
- Maintain records for stock levels of office supplies and liaising with Procurement Team for purchase.
- Facilitate planning of logistics for all company events including sitting on planning committees where required.
- Work closely with all other departments to ensure that the admin department provides a clean, safe and friendly working environment to all staff at all times.
- Work with the IT department to create and manage a meeting room scheduler including managing access to restricted areas.
- Create and provide periodic and ad hoc reports.
- Manage and supervise the Admin Assistant Team.
- Any other duties as may be assigned from time to time.
Minimum Qualifications
- Degree in Business Administration or equivalent.
- Proven minimum of 2 years supervisory experience in a reputable organization.
Good To Have
- Experience with MS Office applications with strong proficiency in MS Word and MS Excel
- Solid knowledge of office procedures
- Knowledge of people management skills
- Flexible to work various shifts
