About The Job
The incumbent will assist in the Administration department and in the day to day administration of the office.
Key Responsibilities
- Work closely with the Administrative Coordinator to ensure that outsourced administrative services are running smoothly.
- Ensure the office is cleaned well and on time.
- Purchase office supplies and consumables on time and maintain tracker/ inventory of utilization of supplies.
- Facilitate the smooth running of the meal and transport programmes by preparing employee lists for utilization of the services and being present during meal service and transport boarding
- Handle logistics for staff activities such as team buildings and offsite meetings as required
- Regular checks of facility to report and document any maintenance issues that may arise in a timely manner and ensure they are handled upon approval
- Manage the office main reception including handling all visitors, incoming and outgoing calls and parcels/ packages
- Work closely with the HR team to ensure all new staff are on-boarded within set timelines
- Any other duties as may be assigned by supervisor
Minimum Qualifications
- Bachelor’s degree or equivalent
- Proven experience as an administrative assistant or in a similar role
- Proficiency with MS office Office Suite (Word, Excel, Power Point)
Good To Have
- Excellent communication and interpersonal skills
- Good team player
- Good organizational and planning skills
- Attention to detail and problem solving
- Flexible to work various shifts
- Willing to learn and grow
