Working in our busy site maintenance department, which is responsible for ensuring that specialist mining equipment is serviced and maintained, this role provides professional office administration and support to the supervisors.
Reporting to the Manager, Site Supervisor, the Site Administrator will be responsible for providing clerical and administrative support to the Site team.
Role Responsibilities:
- Provides administrative assistance to the office including processing business documents, correspondence and handling enquiries as a first point of contact.
- Assists with maintenance and monitoring of site inspection equipment, personal protective clothing and consumables.
- Assists with financial processes in relation to arranging and reconciling travel arrangements, credit cards and mobile phone accounts.
- Provides logistical support for meetings, takes and prepares minutes of meetings as directed.
- Assists the Administrative Officer and the Team Leader – Site Manager as required.
Corporate Responsibilities:
- Contributes to the achievement of corporate objectives by ensuring that stakeholders are dealt with in a professional and timely manner.
- Works within corporate policies and procedures, acts with integrity and demonstrates ethical behaviours aligned with the Department Code of Conduct.
- Performs other duties as directed.
- Takes reasonable care to protect your own safety and health at work, and that of others by co-operating with the safety and health policies and procedures of the department and complying with all provisions of the Occupational Safety and Health Act 1984.
More Responsibilities
- Track and report maintenance related data and maintain various databases
- Maintain equipment availability forms
- Assist with basic payroll and time & attendance activities
- Attend meetings and prepare related documents, including meeting minutes
- Develop and maintain filing systems
- Review work requests daily, create work orders as needed
- Assist with warranty management
- Track equipment maintenance schedules
- Performs any other responsibilities related to the Administrator role as required or as assigned by the department head.
Skills
- Attention to detail
- Meticulous and methodical
- Ability to plan ahead and anticipate possible problems and issues
- Ability to work in a systematic, neat and orderly fashion
- Good communication skills
- Possesses strong service ethic
- Has a strong commitment to a high standard of ethics and integrity
- Ability to use Microsoft Office 365, Google Workspace.
- High degree of general computer literacy
- Ability to converse and write in English fluently.
Education and Experience
- At Leats 2 years experience in a fast-paced office environment preferred
- Proficient with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word
- Good work ethic, self-starter, desire to develop professional skills and a high-performance attitude
- Strong ability to build relationships and work effectively with others at all levels of the organization
Application Process
Please send your CV and Cover letter to the following email: admin@symbiotresources.com
