Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide comprehensive administrative support to ensure the smooth operation of our office. This role is crucial in maintaining effective communication, organizing records, and supporting various departments within the company.

Key Responsibilities:

• Office Management:
  • Manage daily office operations, including maintaining office supplies, and equipment, and ensuring a tidy workspace.
  • Coordinate office maintenance and repairs as needed.
  • Greet and assist visitors, ensuring a positive and professional image of the company.
• Administrative Support:
  • Provide administrative support to management and other staff, including scheduling meetings, managing calendars, and handling correspondence.
  • Prepare and edit documents, reports, and presentations.
  • Assist with data entry, filing, and maintaining accurate records.
• Communication:
  • Handle incoming and outgoing communications, including phone calls, emails, and mail.
  • Ensure prompt and professional responses to inquiries and requests.
  • Facilitate internal communication and coordination among departments.
• Event Coordination:
  • Assist in planning and organizing company events, meetings, and conferences.
  • Coordinate logistics, including venue arrangements, catering, and transportation.
  • Manage event-related communications and materials.
• Project Assistance:
  • Support various projects by conducting research, gathering information, and preparing materials.
  • Assist in tracking project progress and deadlines.
  • Provide administrative support to ensure timely project completion.

Qualifications:

• Diploma, Degree or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
• Proven experience as an Administrative Assistant, Office Assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Professional demeanor and a proactive approach to work.

How to Apply:

• Write a brief introduction of yourself, highlighting name, age, residence and role-specific experience in the “Cover letter” field below.
• Attach CV and any other proof of competence. Include 2-3 referees, some of whom MUST be former employers.