The position
The Aga Khan Hospital, Kisumu is an institution of the Aga Khan Health Service, Kenya, which is an Agency of the Aga Khan Development Network. The Hospital is part of a network of health facilities, which includes Hospitals and Outreach Health Facilities across East Africa. The Aga Khan Hospital, Kisumu is in an exciting growth phase and has attained acknowledgment of its quality by achieving ISO 9001:2015 certification, ISO 15189:2022 accreditation for laboratory services, Safe Care level 5 accreditation and is at advanced stage of attaining Joint Commission International Accreditation. The Aga Khan Hospital, Kisumu has Outreach Health Services at Kisii, Kakamega, Kitale, Bungoma, Kericho, Kibuye-Kisumu, West End- Kisumu, Busia, Homa – Bay, Migori, Bomet, Eldoret, Kimilili and Nyamira. The Hospital is seeking to attract interested and qualified candidates for the following professional position:
ADMINISTRATION OFFICER (LOCUM)
OVERALL RESPONSIBILITY
Reporting to the Head of Facility and Healthcare Technology, the successful candidate will be responsible for coordination of activities within FMS department and other departments at the Aga Khan Hospital, Kisumu and its clusters which include but not limited to receiving Job request, material request and other correspondence.
Key Responsibilities
- Organizing and maintaining calendars for Head of Department and engineering staff, including scheduling meetings, appointments, and maintenance tasks.
- Preparing, filing, and organizing engineering documents, manuals, blueprints, service reports, audit reports and other important paperwork
- Updating and maintaining records related to equipment maintenance, repairs, inspections, and compliance reports.
- Logging and tracking work orders related to facility maintenance, repairs, or equipment installation. Liaising with technicians and team leads to ensure timely completion.
- Keeping track of engineering tools, spare parts, and supplies; assisting with inventory management and procurement of materials when needed
- Assisting in planning and scheduling preventive maintenance tasks for hospital facilities, equipment, and systems (HVAC, generators, water systems, etc.).
- Processing service requests from hospital departments and coordinating with engineers or contractors to resolve issues.
- Communicating with external vendors and service providers through MMD to arrange repairs, maintenance, and delivery of supplies or equipment.
- Ensuring compliance with hospital regulations and safety standards by maintaining up-to-date documentation related to equipment certifications, calibrations, inspections, and licenses.
- Helping the engineering department prepare for hospital accreditations and inspections by keeping safety protocols and records organized.
- Processing invoices from contractors and suppliers, tracking payments, and assisting with budget management for engineering projects.
- Acting as a liaison between the engineering department and other hospital departments (such as administration, clinical staff, or housekeeping) for maintenance and project updates.
- Coordinating communication with external contractors or service providers regarding on-site work, repairs, and installations.
- Responsible for general office administration duties.
The requirements
- Diploma in Business Administration
- Minimum 5 years of experience in a similar role.
- Experience in the technical field or services industry will be an added advantage.
- Proficient in computer applications.
Sector
Social Development
About The Agency
Aga Khan Health Services: With community health programmes in large geographical areas in Central and South Asia, as well as East Africa, and more than 200 health facilities including nine hospitals, the Aga Khan Health Services (AKHS) is one of the most comprehensive private not-for-profit health care systems in the developing world. Building on the Ismaili Community’s health care efforts in the first half of the 20th century, AKHS now provides primary health care and curative medical care in Afghanistan, India, Kenya, Pakistan, and Tanzania, and provides technical assistance to government in health service delivery in Kenya, Syria and Tajikistan. More information……
Region
Eastern Africa
Location
Kenya
Salary
Salary and package to attract the best candidate
Job Expires
15-Nov-2024
