Administration Officer

• Deadline: Expired

Job Summary

To review and monitor the implementation of policies and procedures for Fleet, asset, staff accommodation, and security general office management in line with the Directorate mission.

Overall Responsibilities

1. Establish fleet maintenance controls & procedures and monitor the performance and preparation of monthly management reports on fleet maintenance and cost-effectiveness.
2. Develop annual and quarterly administration-related work plans and budget and submission of monthly administrative-related reports to the Administration Manager in line with Baylor operational-related policies.
3. Setting up controls of fuel management, monitoring usage and preparation of monthly fuel consumption reports in line with the Baylor Uganda financial manual and fleet management policy
4. Contracts Management: Setting up procedures for tracking operational and service contracts monitoring the performance and advising on the renewal of the services.
5. Security management: Establishment and implementation of security controls, monitoring performance supervision and preparation of monthly security reports to the Administration coordinator.
6. Develop an administration-consolidated operational procurement plan for office supplies and services in line with Baylor Uganda Office management guidelines.
7. Monitor, track, and maintain an updated Fixed Asset Register through accurate records on assets within the organization in line with Baylor Uganda’s operational and financial guidelines.
8. Management staff and district-supported HFs airtime services and verification of the invoices to establish their completeness and accuracy to ensure value for money and submission to finance for payment.
9. Contracts Management of the DREAMS Safe Spaces to ensure smooth operations support to the Activity through Landlord expectations management; ensure the assorted office supplies and sundries are available, security and utilities are catered for at the Safe Spaces.
10. Offer supervisory role through coaching and mentoring of the Administration team at the Regional offices and Clusters.

Required Qualification, Experience and Competencies:

• A Bachelor’s Degree (honors) in a Business-related course or any degree oriented towards Administration.
• The job holder must have at least three (3) years relevant working experience in Administration, fleet management, assets and general office management t in a reputable organization.
• 3 Years Relevant Experience

NOTE:

Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts

You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE). Only shortlisted candidates will be contacted for interview. Please note only shortlisted candidates will be contacted.

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