Basic job summary:
- This position will be responsible for providing a wide range of administrative, communication and project support services to CIPIT.
Duties & Responsibilities:
Administrative Tasks
- Office administration duties including but not limited to scheduling meetings, postage/courier, booking taxis for local travel, and stocking of office supplies.
- Submitting payments and reimbursements for processing.
- Managing client inquiries on phone and email.
- Working with the Tech assistant/consultant to upload content on social media platforms and websites and oversee website maintenance/updates/redesigns.
- Contract management for suppliers and consultants for the grants projects. This also includes sourcing quotations.
- Events organization.
- Provide travel support to staff. This includes scheduling flights, booking accommodation, and facilitating per diem.
- Keeping physical and digital files up to date.
- Preparation of filing documents, and submission of files at government offices.
Communications Functions/TaskS
Event Planning and Management
- Coordinate and manage events for the Centre, ensuring alignment with institutional objectives.
- Collaborate with the Communications and University Relations Office to plan, execute, and evaluate events.
Communications Liaison for CIPIT
- Serve as the primary point of contact between the Centre and the Communications and University Relations Office.
- Ensure the timely development of the Centre’s newsletters and marketing collateral, adhering to institutional brand guidelines.
Communications Committee Participation and Reporting
- Attend monthly Communications Committee meetings to represent the Centre.
- Provide updates on the Centre’s activities, projects, and upcoming initiatives during meetings.
Minimum Academic Qualifications:
- A bachelor’s degree in business, administration or communications related field
Experience:
- At least 2 years work experience.
Competencies and Attributes
- Good organizational and time management skills
- An ardent learner
- Office management and Customer care
- Excellent communication skills (both verbal and written).
- Good command of Microsoft office suite
- Team player
How to Apply
Are you qualified for this position and interested in working with us? We would like to hear from you. Kindly send us a copy of your updated resume and letter of application (ONLY) quoting “Administration and Communications Assistant” on the subject line to [email protected] by 11th November 2024.
