An Accounts Assistant is responsible for supporting the finance department by performing administrative tasks related to the company’s financial operations. This role includes maintaining accurate financial records, processing transactions, and assisting with both accounts payable and receivable functions. The Accounts Assistant plays a critical role in ensuring the smooth operation of day-to-day accounting activities, aiding in financial reporting, and adhering to company financial policies and procedures.
Key Responsibilities
- Process supplier invoices, ensuring they are approved, coded, and entered into the accounting system correctly and on time.
- Match purchase orders, delivery notes, and invoices, and resolve any discrepancies with vendors or internal teams.
- Prepare payment runs, ensuring that suppliers are paid within agreed terms.
- Assist in raising customer invoices accurately and in a timely manner.
- Monitor and follow up on outstanding customer payments, ensuring timely collection of debts.
- Reconcile customer accounts and resolve any invoicing discrepancies or disputes.
- Investigate and resolve any discrepancies between bank statements and the company’s accounting records.
- Accurately enter financial data into the accounting system, ensuring compliance with company policies.
- Maintain organized and up-to-date accounting records, including filing invoices, receipts, and payment records.
- Assist with the preparation of financial reports, including profit and loss statements, balance sheets, and cash flow statements.
- Provide data and support for month-end and year-end close processes, ensuring accuracy and adherence to deadlines.
- Process employee expense claims, ensuring they comply with company policy and are correctly recorded in the system.
- Assist in maintaining the general ledger by posting routine transactions, including accruals, prepayments, and depreciation.
- Assist in preparing and filing VAT returns and other tax forms, ensuring compliance with relevant regulations.
- Help with budgeting and forecasting processes by gathering and inputting data as required.
- Assist in answering phones, managing correspondence, and handling queries related to invoices, payments, and financial records.
Qualifications
- A degree in Accounting, Finance, or a related field is preferred.
- At least 2-3 years of experience in an accounting or finance role, preferably in a similar position.
- Experience with Accounting software tools.
- Strong accuracy and attention to detail when entering financial data or preparing reports.
- Proficient in Microsoft Office, especially Excel. Experience with accounting systems is an asset.
- Able to identify discrepancies and issues in financial data and resolve them effectively.
- Ability to manage multiple tasks, prioritize workload, and meet deadlines.
- Handle sensitive financial information with the highest level of discretion and integrity.
- Capable of working collaboratively with colleagues and other departments as well as ability to adjust to new systems and processes and work in a dynamic environment.
