The Role
To maintain accurate and complete financial records for the company in a timely manner and provide administrative support.
Key Responsibilities
- Maintain accurate and current accounts receivable through invoicing, recording of receipts, and monthly reconciliation.
- Maintain accurate and current accounts payable through review of supplied goods/services, invoicing, recording of payments and withheld taxes, and monthly reconciliation.
- Maintain cash and bank accounts by petty cash disbursements, posting receipts and payments and periodic reconciliations.
- Prepare, reconcile, and file approved tax and statutory returns (i.e. PAYE, VAT, Withholding Tax and NSSF) by the statutory deadline.
- Prepare and post the approved payroll computations of basic and variable pay, statutory deductions, advances, and check offs.
- Maintain the Company’s non-current assets register through the recording of additions, disposals, and monthly depreciation.
- Maintain accurate inventory records by participating in stock takes.
- Maintain complete and updated financial records by filing source documents (e.g. invoices, delivery notes, tax returns, petty cash vouchers) in a timely manner.
- Greet and receive visitors, meet them, and determine whether the branch or the head office should assist them. Answer phone calls and direct calls to appropriate parties or take message.
- Oversee and coordinate the handling of inbound and outbound documents and shipments, in a manner that balances expediency and cost.
- Ensure licensing and insurance compliance and arrange for local and international travel and accommodation for internal staff and visitors on request.
Competencies
Knowledge
- Finance – knowledge of principles and processes for accounting, financial and operations administration.
- Information Technology – knowledge of systems and procedures for data and information management, office productivity and customer relationship management.
- Policies and Procedures – knowledge of company policies & procedures, particularly the ones that relate to the responsibilities and duties of the job role and the department.
Skills
- Analysis – processes data and information easily, finds anomalies and erroneous data, discovers cause and effect, establishes historic trends, and finds statistically significant relationships.
- Collaboration – works well with others, motivates, and reinforces teamwork, balances individual and team responsibilities, treats others fairly and develops personal rapport and trust.
- Communication – actively listens to understand what others are saying, effectively conveys information through verbal and written communication, and passes critical information to all stakeholders in a timely manner.
Attitude
- Conscientious – carries out duties with diligence and accuracy, enters data and presents findings with few or no errors, and pays careful attention to detail without being petty.
- Integrity – is honest and ethical in dealing with other people and the handling of company resources and responsibilities.
- Leadership – sets challenging goals and objectives, handles responsibility well, helps and directs others, monitors progress and achievement, and takes charge when needed.
- Self-control – is able to work under pressure, remains composed and keeps emotions under control especially when working with the most difficult of people.
Qualifications
- Bachelor’s degree in Business Administration, Commerce, Finance or a related field from a reputed university.
- CPA(U) – Level 2 or ACCA Level 2.
- 3+ years of successful work experience in the field of accounting.
- Conversant with the use of computer hardware, accounting and productivity software and networking.
- Knowledge of Sage system will be an added advantage
How to apply
If you are up to the challenge, possess the necessary qualifications and experience; please send your CV and cover letter in (PDF format) only quoting the job title on the email subject to [email protected] on or before 24 September, 2024 (Mid-Day).
