Bantwana Initiative Uganda (BIU) is a Non-Government Organization and its programs focus on
the development of high quality, comprehensive Orphans and Vulnerable Children (OVC) service
delivery models in the country. BIU brings a significant track record of excellence and innovation
in improving access to and quality of integrated OVC care and support and strengthening
coordination and harmonization of care, protection and support services for OVC households from
community to national level. Learn more at (www.bantwana.or,ug)
As an equal opportunity employer, Bantwana Initiative Uganda. is seeking to hire full-time
experienced /qualified persons to fill the following positions below for the anticipated 5-year
USAID Uganda Targeting the Learning Crisis (TLC) Activity, which aims to create sustained,
measurable improvements in development outcomes in Basic Education through Targeted
Instruction (TI) for foundational skills, a learner-centric pedagogy that reorganizes math and
reading instruction based on children’s actual learning levels, rather than on the prescribed grade-
level syllabus.
BIU as a consortium partner of the TLC Activity, seeks to implement a cost-effective, sustainable,
and impactful programming, centered around evidence-based early childhood education for pre-
primary years, in order to significantly improve foundational skills and school readiness for
Ugandan primary students using a Community Based Early Childhood Education (CBECE) model,
in 14 districts of Uganda (7 in Lango sub region and 7 in Busoga sub region).
Please note: The following positions are contingent on approved donor funding.
Job Title: Early Childhood Education (ECE) Lead – 1 Position
Reports to: Project Director
Location: Kampala Uganda
Job Summary
The Early Childhood Education (ECE) Lead will ensure quality delivery of BIU’s CBECE model
of the TLC program. S/he will be responsible for providing technical leadership on the ECE
program interventions and providing oversight of the Activity’s ECE technical staff and OVC
partners implementing ECE interventions. The ECE Lead will collaborate with all other
Consortium partners to ensure smooth and effective transition of learners from pre-primary into
primary school. The ECE Lead will report directly to the BIU TLC Project Director and assist in
overall project leadership and liaise with the District Local Governments, other key Education
stakeholders and the school communities. S/he will supervise the TLC program staff.
Key Result Areas and Specific Responsibilities and Duties:
Program Development and Implementation
• Provide technical guidance to BIU’s TLC ECE interventions and engage with the consortium partners
to ensure the strategic development and delivery of quality ECE programming.
• Identify challenges and opportunities to increase access to high-quality ECE programming for
marginalized groups and enhance referral pathways for successful transition of children to
primary school.
• Participate in the development of project annual, quarterly, monthly and weekly work plans and
scheduling of CBECE capacity building activities at regional level.
• Review project work plans, designing activities that target learners and caregivers, including Learning
through Play (LtP) age- and developmentally-appropriate activities, and activities that are responsive to
and target marginalized children.
• Support the development of CBECE budgets and maintain high standards of stewardship and
accountability for all project resources.
• Provide mentorship, support supervision and coaching of OVC partners and Project staff to enable them
spearhead delivery of the CBECE model to beneficiary households and ECE centers.
• Support and work with TLC consortium and OVC partners to ensure harmonized planning and
implementation of activities in regions to achieve project goals.
Training and development
• Support identification of training needs of project staff, Local Government and OVC partners in CBECE
including LtP methodologies.
• Strengthen the capacity of staff, partners, and stakeholders to integrate gender equity, social and
emotional learning and other social inclusion considerations into intervention design, implementation,
and monitoring and evaluation.
• Lead the development of CBECE training plans and coordinate the training with regional staff and
consortium partners.
Representation, Networking and Advocacy
• Collaborate with all relevant District Local Government stakeholders, sub-counties and communities,
for systems strengthening, advocacy and community engagement
• Maintain communication, share lessons learned and best practices from the project among program staff
and various stakeholders.
• Facilitate and strengthen linkages and coordination between ECE and various child protection service
providers both formal and non-formal to ensure comprehensive service delivery to beneficiary
vulnerable households
• Represent BIU in technical meetings, events and other collaborative activities relevant to ECE and TLC
project.
• Represent and promote program interventions in district, Sub County and other local partner agencies.
Project monitoring and documentation
• Support the project’s monitoring, evaluation and learning processes and use data to assess and address
potential challenges and opportunities within BIU’s ECE strategy.
• Periodically follow up with project teams on implementation of planned and approved activities.
• Conduct site visits and spot checks to Regional teams, OVC partners, ECE centers and beneficiary
households to monitor implementation.
• Take lead in technical development and compilation of Regional specific project reports for timely
submission to Project Director
• Oversee the documentation including electronic and non-electronic filing and storage of data on CBECE.
• Document CBECE best practices for sharing across program teams and with other education partners
and District Local Governments.
Required Qualifications and Experience
• A minimum of a Bachelor’s degree or equivalent in early childhood education, education, social
work, Community Psychology, or a closely related field, is required. Master’s degree or
equivalent is an added advantage.
• At least 8-10 years of consecutive proven work experience in developing community
engagement strategies and approaches, ECE/ECD programming and providing technical
assistance, guidance and coaching to implementing staff and partners. USAID experience
preferred.
• Demonstrated experience in developing, managing and monitoring high-quality ECE
programming for marginalized groups, particularly in community-based early childhood
settings, and home-based (parenting) settings.
• Proven experience in Learning through Play methodologies is an asset.
• Solid understanding of the ECE eco-system including relevant policies and guidelines and
contextual knowledge of barriers to pre-primary education in Uganda
• Demonstrated experience in collaborating with the private sector for greater scale, sustainability,
and effectiveness of early childhood development programming and outcomes.
• Proven interpersonal skills with the ability to build personal relationships with staff, TLC
consortium partners, and Local Government stakeholders at all levels in a culturally sensitive
manner
• Effective oral and written communication skills to make formal and informal presentations and
compose professional and analytical reports and program documents in English.
• Ability to work in a challenging environment, under high pressure and ability to cope with tight
deadlines
Job Title: Finance & Grants Manager
Reports to: Director of Finance & Operations
Location: Kampala, Uganda
JOB PURPOSE
The Finance & Grants Manager is responsible for ensuring that the TLC project functions
efficiently and effectively in all financial, administrative, grants, procurement and operational
matters while complying with BIU and the prime’s policies and procedures and donor regulations.
This includes empowering and supporting the Finance and Programs team to regularly track and
identify BIU TLC budget and spending priorities using sound financial principles. The Finance &
Grants Manager will lead the management of the project sub awards and logistics including travel,
equipment and fleet. S/he will support the BIU Director of Finance & Operations in developing
the project’s financial and operational plans and will be responsible for ensuring and monitoring
delivery against the agreed financial targets. This role will be supervised by the BIU Finance and
Operations Director with an indirect reporting line to the BIU TLC Project Director. S/he will
supervise the project’s finance and operations staff.
Key Result Areas Specific Responsibilities and Duties
Finance and Grants Leadership
• Provide leadership for planning, budgeting, and managing all financial and administrative
activities under BIU TLC project
• Support development, supervision, and monitor all financial and accounting systems,
policies, procedures, and internal controls, adapting them as necessary to minimize risk of
non-compliance, meet changing regulations and best practices
• Provide technical guidance in the implementation of finance and administration policies and
procedures of the project.
• Prepare and execute action plans to improve the efficiency and effectiveness of finance and
administrative operations and to mitigate operational and compliance risks
• Lead the annual TLC budgeting process, which includes but is not limited to: overseeing and
reviewing the BIU TLC work plan, budget tracking, and financial reporting process and
systems.
• Ensure management and compliance of the sub agreements in line with financial
requirements for USAID, the prime, BIU policies, and the laws of the Ugandan government.
• Support targeted finance and operations technical assistance to sub award partners for
financial stewardship and appropriate accountability
• In consultation with the Director Finance and Operations, organize annual external audits for
the project as required.
• To deputize for the Director of Finance & Operations as appropriate, requiring a wide
understanding of the main issues affecting the BIU and interrelated projects.
Financial Accounting and Reporting
• Ensure accurate and timely project financial and contractual information is readily available for BIU
senior management, the prime, and project leadership for decision-making
• Support the Director of Finance & Operations with the development and enhancement of Budget
Variance reporting and tracking systems
• Manage month end close out processes for TLC project, including review of financial transactions
entered into QuickBooks to ensure quality, timely recording and submission of expense reports, bank
reconciliations, funding requests to the prime
Staff Capacity Building
● Empower and deliver clear guidance to the project’s finance and operational teams to drive
and tailor spending to meet performance goals with BIU TLC programs team and sub
partners.
● Supervise and empower field office staff to build strong field level financial and operations
systems that ensure efficiency and effectiveness of project implementation
● Work with other project staff to ensure a robust budgeting and financial management and
tracking system for BIU that adequately recognizes and effectively accounts for resources
● Identify gaps in knowledge and deliver targeting training, coaching, mentoring and guidance
to staff on financial controls and operational systems
Required Qualifications & Experience
● Master’s degree in Accounting, Finance and Business Administration or Bachelor’s degree
with a minimum of 10 years professional experience in project financial and administrative
management.
● Minimum 7 years of work experience at least a mid-level finance and operations position with
a high performing organization working with USAID consortium and complex projects.
Advanced knowledge and experience with accounting software QuickBooks.
● Demonstrated supervisory experience. Previous experience working with Education and
Protection projects is an added advantage
Specific Knowledge, Skills and abilities Required;
• Excellent organizational, analytical, numerical and problem-solving skills
• Demonstrated track record of proactively identifying and communicating potential problems and
proposing solutions.
• Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
• Knowledge and experience with Uganda’s labor, tax, and other relevant laws
• Proficiency in relevant computer applications and databases
• Ability to adapt easily to changing needs and patterns of work including filed level travels
• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision.
Job Title: Monitoring, Evaluation & Learning (MEL) Manager
Reports to: Project Director
Location: Kampala Uganda
Job Summary
The MEL Manager will be responsible for coordinating the development and implementation of
BIU TLC project’s performance monitoring plan, including performance-monitoring criteria and
ensuring continuous monitoring of activity progress in accordance with TLC’s PMP. S/he will
work closely with the MEL Officers and program staff to ensure timely collection, entry,
processing, documentation, and dissemination of all data and information relevant to Project. The
MEL Manager will support regional programs team to identify problems and their causes, and
improve overall project performance, while supervising supervise project knowledge management
and regional MEL staff. S/he will be responsible for reviewing and ensuring the harmonization of
data collection methodologies and data analysis for quantitative and qualitative indicators that are
in the TLC project AMELP. The role involves maintaining of the project database and also train
other staff on how to use the databases. Excellent analysis, report writing and editing skills are
required for this position. The MEL Manager will report to BIU TLC Project Director.
Key Job Responsibilities and Duties:
• Responsible for ensuring timely, high-quality data collection, entry, analysis, and reporting by Regional
MEL teams and sub partners.
• Manage the documentation including electronic and non-electronic filing and storage of BIU TLC data
• Provide training, assistance, and consultation, as needed, to TLC project on interpreting and using
performance benchmarking measures, indicators, and reports, including ensuring alignment to BIU’s
MEL framework
• Determine MEL functional responsibilities within the project team and data management
responsibilities are supported at regional offices for improved reporting and data comprehension;
• Serve as BIU’s MEL focal point in the TLC consortium and devise strategies with the technical and
communication team to ensure consistency in the use of data and quality reporting.
• Ensure compliance with the BIU procedures for collection and reporting of projects and program
performance data to provide quality, timely data.
• Ensure that audit requirements related to data quality are met for AMELP indicators, including all donor
and prime assessments such as SIMS, SQA and DQAs.
• Ensure all project reporting requirements are met
• Conduct coaching, mentorship and support supervision visits to regional staff and sub partners to
observe, monitor and provide guidance and quality feedback on the use of data and indicator tracking
• Oversee internal baseline surveys, mapping and assessments and the implementation of the MEL plan.
• Support the BIU Program Director in all MEL related tasks as need arises.
Required Qualifications and Experience
• Master’s degree in demography, statistics, Social Sciences, M&E/Research, Information Technology
or related degree with a minimum of 8 years’ experience is required.
• Minimum of 7 years of relevant experience working on U.S Government and other key donor funded
projects in a supervisory role required. Experience working on Education projects is an added
advantage.
Specific Knowledge, Skills and abilities Required;
• Exceptional analytical and communication skills, particularly on data.
• Very good working knowledge of major databases and analytical programs including; STATA, SPSS
and Epi Data, GIS and MS Office
• Demonstrated leadership working with consortium partners and other technical experts in MEL and
research
• Familiarity with computer programming, routine management of information systems, and
maintenance of electronic databases
• Ability to convey MEL results to non-technical stakeholders and generate interest in the use of MEL
data/results for programmatic improvements
• Candidate must have demonstrated leadership qualities, depth and breadth of technical management
expertise and experience, and strong interpersonal, writing and oral presentation skills
• Good knowledge and experience of USAID and Government of Uganda Education reporting
requirements
• Proficient in MS Office programs (including Word, PowerPoint, and Excel) and Google products
(Drive, Gmail, Docs)
Position: Regional Coordinators (2 Position)
Reports to: ECE Lead
Duty Station: Jinja & Lira, Regional Offices, Uganda (indicate your preferred duty station)
Job Summary:
The TLC Regional Coordinators will provide regional leadership and manage the day-to-day
oversight of the activities in the region both administrative and technical related to BIU TLC
project. The Regional Coordinator will ensure that the BIU/TLC resources, sub partner, Local
Governments, community structures, and targeted families are coordinated effectively and
efficiently in the delivery of BIU TLC project activities. S/he will be responsible for supporting
the direct implementation in the region in terms of developing a culture of learning, a team
environment, and cultivating key external relationships with District Local Governments, TLC
consortium partners and other child wellbeing focused CSOs in the region. The Regional
Coordinator will work closely with the ECE Lead, MEL Manager and Finance and Grants Manager
to ensure adherence to BIU and TLC standards and procedures. S/he will ensure
bottlenecks/challenges to achieving TLC service delivery targets are resolved across region
leading to increased enrolment of 3-5year olds primary school with pre literacy and numeracy
skills. The Regional Coordinator will oversee the regional programs and finance teams.
Key Job Responsibilities and Duties:
• Lead BIU TLC project management, implementation, monitoring, reporting, developing and
maintaining partnerships to meet TLC ECE objectives in the region.
• Identify challenges and opportunities to increase access to high-quality ECE programming for
marginalized groups and enhance referral pathways for successful transition of children to
primary school within the region.
• Provide technical expertise to regional project teams, handle administrative and supervisory
responsibilities; and also work closely with TLC Consortium partners, OVC sub partner,
District Local Governments and Community structures.
• Strengthen the capacity of staff, partners, and stakeholders to integrate gender equity, social
and emotional learning and other social inclusion considerations into intervention design,
implementation, and monitoring and evaluation.
• Participate in the development of project annual, quarterly, monthly and weekly work plans
and scheduling of CBECE review and reflection meetings at regional level
• Provide leadership to the regional team in planning, implementation, and monitoring of project
activities in the region. S/he will work with the BIU ECE Lead and OVC sub partner to ensure
an integral approach during implementation of TLC ECE interventions.
• Maintain a central role in implementing the BIU TLC ECE activities in a timely manner in the
region, including ensuring relevant intermediate results and targets are met, as well as
identifying new initiatives that strengthen and deepen programming to achieve learning
outcomes among the 3-5year olds.
• Support timely development and submission of project reports both quarterly and annual
progress reports, including documenting all administrative and programmatic activities such
as meeting minutes and shared accordingly.
• Provide mentorship, support supervision and coaching of OVC partner and regional TLC
project staff to enable them deliver the CBECE model to beneficiary households and ECE
centersincluding Learning through Play (LtP) age- and developmentally-appropriate activities.
• Coordinate with program Manager to ensure operational systems are in place to support field
activities, including logistics (transport, facilitation, procurement, security, administration,
and human resources).
Required Qualifications and Experience
• A bachelor’s degree in Leadership, Management, Education, Social Works and Social Sciences,
Community Development, Gender Studies, or any other related degree in Humanities. Additional
training in Project Planning and Management or Master’s degree is an added advantage.
• Minimum of 6 years of progressive experience implementing USG funded or other key Education donor
funded projects.
Specific Knowledge, Skills and abilities Required;
• Demonstrated experience in developing, managing and monitoring high-quality ECE
programming for marginalized groups, particularly in community-based early childhood
settings, and home-based (parenting) settings.
• Proven experience in Learning through Play methodologies is an asset.
• Solid understanding of the ECE eco-system including relevant policies and guidelines and contextual
knowledge of barriers to pre-primary education in Uganda
• Demonstrated experience in collaborating with the private sector for greater scale,
sustainability, and effectiveness of early childhood development programming and outcomes.
• Proven interpersonal skills with the ability to build personal relationships with staff, TLC
consortium partners, and Local Government stakeholders at all levels in a culturally sensitive
manner
• Effective oral and written communication skills to make formal and informal presentations and
compose professional and analytical reports and program documents in English.
• Ability to work in a challenging environment, under high pressure and able to cope with tight
deadlines. Willingness to travel frequently to project sites within the district including
beneficiary households.
• Proficient in MS Office programs (including Word, PowerPoint, and Excel) and Google
products (Drive, Gmail, Docs)
Position: Monitoring, Evaluation &Learning (MEL) Officer (2 Position)
Reports to: Regional Coordinator
Duty Station: Jinja & Lira Regional Offices, Uganda (indicate your preferred duty station)
Job Summary:
The MEL Officer oversees the MEL system, providing technical support, guidance and capacity
building to the regional BIU TLC project team to implement TLC performance monitoring plan.
S/he will follow up and ensure timely collection of data, check for completeness and reliability of
data, ensure timely data entry into the database, check for completeness of entered data against the
physical data on forms/tools, and perform data analysis to inform ECE service delivery in the
region. The MEL Officer will support the reviewing and ensuring the harmonization of data
collection methodologies and data analysis for quantitative and qualitative indicators contained in
the TLC project AMELP. The role involves maintaining of the BIU project database at regional
level and training program staff on how to use the databases. Analysis, report writing and editing
skills are required for this position. The MEL Officer reports to BIU TLC Regional Coordinator
with an indirect reporting line to BIU TLC MEL Manager.
Key Job Responsibilities and Duties:
● Responsible for ensuring timely, high-quality data collection, entry, analysis, and reporting by
the Regional TLC programs team across districts of operation.
● Check source documents/ filled forms for accuracy and completeness.
● Analyse any data entry errors, address them with the Project Officers and MEL Manager and
check accuracy of entered data.
● Comply with data integrity and security policies e.g. confidentiality.
● Provide MEL technical assistance to Local governments and OVC partner.
● Respond to requests for information and access relevant files
● Provide training, assistance, and consultation, as needed, to regional TLC staff, districts and
OVC partner on interpreting and using performance benchmarking measures, indicators, and
reports, including ensuring alignment to BIU’s MEL framework and management information
systems of Government/districts.
● Support audit requirements related to data quality are met for AMELP indicators, including all
donor and prime assessments such as SIMS, SQA and DQAs.
● Support internal baseline surveys, mapping and assessments and the implementation of the
MEL plan.
● Develop plans and approaches for providing technical assistance, mentorship, coaching and
support supervision to district teams and community structures including ECE community
center and household visits.
● Support the Regional Manager in compilation of all required periodic reports including
quarterly and annual regional TLC ECE reports.
Required Qualifications and Experience
• Minimum of a Bachelor’s degree in demography, statistics, Social Sciences, M&E/Research,
Information Technology or related qualification is required.
• At least 5 years of relevant experience working on U.S Government and other key donor funded projects
in a supervisory role required. Experience working on Community Education projects is an added
advantage.
Specific Knowledge, Skills and abilities Required;
• Good analytical and communication skills, particularly on data.
• Knowledge of major databases and analytical programs including; STATA, SPSS and Epi Data, GIS
and MS Office is required.
• Considerable experience working with consortium partners and other technical experts in MEL and
research
• Familiarity with computer programming, routine management of information systems, and
maintenance of electronic databases
• Ability to convey MEL results to non-technical stakeholders and generate interest in the use of MEL
data/results for programmatic improvements
• Candidate must demonstrate leadership qualities with technical management expertise and strong
interpersonal, writing and oral presentation skills
• Good knowledge and experience of USAID and Government of Uganda Education reporting
requirements
• Proficient in MS Office programs (including Word, PowerPoint, and Excel) and Google products
(Drive, Gmail, Docs)
Position: District Project Officer (DPO) (4 Positions)
Reports to: Regional Coordinator
Duty Station: Lira & Jinja, Regional Offices, Uganda (indicate your preferred duty station
Job Summary:
The District Project Officers (DPO) will be responsible for leading the direct implementation of
day-to-day TLC ECE field activities in the targeted districts. S/he will provide technical and
administrative support to the Community structures and ECE centers working with TLC to ensure
effective and efficient delivery of services to the target beneficiaries, while stimulating learning,
team environment and external relationships at the district, sub-county and community level.
Working with the OVC partner, the DPO will address bottlenecks/challenges affecting the
achievements of TLC ECE service delivery targets across the target districts leading to increased
enrolment of 3-5year olds into primary school with pre literacy and numeracy skills. S/he will
work closely with the Regional Coordinator, MEL Officer and Finance and Operations Assistant
to ensure adherence to BIU and TLC standards and procedures. The DPO will report to the
Regional Coordinator.
Key Job Responsibilities and Duties:
• Lead BIU TLC project implementation, monitoring, reporting, developing and maintaining
partnerships to meet TLC ECE objectives in the targeted districts.
• Identify opportunities and implement agreed strategies to increase access to high-quality ECE
programming for marginalized groups and build referral pathways for successful transition of
children to primary school in the TLC target school communities.
• Work closely with other TLC consortium partners, OVC/REAL Father partner staff, and
District Local Governments to map targeted beneficiaries/ECE centers and build strong
partnerships for comprehensive service delivery to the targeted beneficiaries.
• Provide technical expertise to Community Resource Persons and ECE caregivers on efficient
and effective delivery of the Community Based Early Childhood Education (CBECE) model,
and handle administrative and supervisory responsibilities.
• Strengthen the capacity of Community Resource Persons, ECE Centers and other key
education stakeholders within the targeted districts to integrate gender equity, social and
emotional learning and other social inclusion considerations into intervention design,
implementation, and monitoring and evaluation.
• Participate in the development of project annual, quarterly, monthly and weekly work plans
and organizing of CBECE review and reflection meetings at district level
• Work with the Regional Coordinator and OVC/REAL Father partner staff to ensure an integral
approach during implementation of TLC ECE interventions.
• Ensure relevant targets are met, as well as identifying new initiatives that strengthen and
deepen programming to achieve learning outcomes among the 3-5year olds.
• Support timely development and submission of project reports both quarterly and annual
progress reports, including documenting all administrative and programmatic activities such
as meeting minutes, case studies and day-to-day field level observations.
• Provide mentorship, support supervision and coaching to Community structures and ECE
caregivers to enable them deliver the CBECE model to beneficiary households and ECE
centers including employing Learning through Play (LtP) age- and developmentally-
appropriate approaches.
Required Qualifications and Experience
• A bachelor’s degree in Leadership, Management, Education, Social Works and Social Sciences,
Community Development, Gender Studies, or any other related degree in Humanities. Additional
training in Project Planning and Management is an added advantage.
• Minimum of 4 years progressive experience implementing USG funded or other key Education donor
funded projects.
Specific Knowledge, Skills and abilities Required;
• Experience in developing, managing and monitoring high-quality ECE programming for marginalized
groups, particularly in community-based early childhood settings, and home-based (parenting) settings.
• Proven experience in applying Learning through Play methodologies is an asset.
• Good understanding of the ECE eco-system including knowledge of contextual barriers to pre-primary
education within the targeted districts
• Experience working on consortium projects and collaborating with the private sector to increase service
provision marginalized children and communities.
• Good interpersonal skills with the ability to build personal relationships with staff, TLC consortium
partners, OVC/REAL Fathers partner staff and Local Government stakeholders within the targeted
districts in a culturally sensitive manner
• Effective oral and written communication skills to make formal and informal presentations as need
arises.
• Good understanding of MS Office programs (including Word, PowerPoint, and Excel) and Google
products (Drive, Gmail, Docs)
• Ability to work in a challenging environment, under high pressure and able to cope with tight deadlines.
• Ability to ride a motor cycle (active permit) and willing to travel frequently to project sites including
beneficiary households. Knowledge of one of the key local languages in the targeted districts is desired.
Job Title: Accountant
Reports to: Director Finance & Operations
Location: Kampala, Uganda
Job Summary
Under the general supervision of the Director Finance & operations, the Accounts will assist in instituting
accounting controls, recording and reporting of assets, liabilities and income and the monitoring of
disbursements of donor funds in support of the program.
Key Job Responsibilities and Duties:
• Handling day to day accounting transactions for all projects at BIU head office.
• Responsible for daily posting and submission of monthly accounts including updated
QuickBooks database and supporting documents for all transactions.
• Review of BIU payment documents submitted to finance and operations.
• Tracking and reconciling staff advance accounts on monthly basis.
• Carry out bank reconciliation for all BIU projects
• Responsible for filling of all project financial documents
• Responsible for tracking and reconciling all fuel advances and payments
• Ensure all statutory payments are captured all payroll related tax ledgers are up to date.
• Provide support in the Financial Management Training.
• Any other duties assigned
Required Qualifications, Skills and Experience
• A degree in Business Administration with accounting/finance major from a recognized
institution, or related field; a professional accounting qualification will be an added advantage
• At least 6 years of increasingly responsible experience in Financial Management.
• Vast experience finance and accounting work with a reputable international NGO.
• Experience in using QuickBooks
• High level of attention to detail, ability to multi-task and work well under pressure
• Strong analytical and inter-personal skills
• Ability to prioritize, meets deadlines and work on multiple tasks
Job Title: Finance & Operations Assistant (2 positions)
Reports to: Regional Coordinator
Location: Jinja & Lira Uganda (indicate your preferred duty station)
Job Summary:
The Finance & Operations Assistant will provide administrative and financial support to the
Regional Office to enable the effective and efficient implementation of the project. S/he will
coordination and control general administrative support and logistical activities of the Regional
office, and manage petty cash, payments, office cleanliness, office security and staff welfare. In
addition, s/he will demonstrate a client-oriented approach, high sense of responsibility, courtesy,
and the ability to work with people of different backgrounds.
Key Job Responsibilities and Duties:
• Receiving and welcoming visitors at the Office and attending to them appropriately; receives
applications, invoices, and any other documents as may be delivered and distributing them to
specific individual
• Photocopying and ensuring a proper filing system at the office; Set up and update project and
administrative files.
• Supervise the proper maintenance of office premises and surrounding environment to ensure
its cleanliness and good state of repair at all times.
• Ensure office security and all staff safety procedures are in place, adhered to and report any
deviations to your supervisor for corrective action.
• Handle Regional Office imprest and ensure timely payments, reconciliation and replenishment
• Ensure timely payment of all received utilities e.g. water, electricity place requestsfor payment
• Manage and coordinate all events ensuring quality service levels for staff welfaresuch as break teas,
staff parties and get-togethers.
• Ensure the set-up of an accessible filling system for both administrative andprogram
documentation and update project and administrative files.
• Ensures timely and proper set-up of meeting/Boardroom venues for meetings
• Assist in making follow-ups for staff medical cards and addition to other insurance schemes
by providing updated staff information on a regular basis.
• Identify, and manage the negotiation, execution, performance and terminationof contracts for
small vendors.
• Ensure Value for Money for all goods and services procured locally and reportdeviations to Head
Office for corrective action
• Assemble documentation for all local procurement activity for Supervisoryreview and onward
transmission to Head Office for execution/payment
• Supervise regionally contracted service providers of security, courier, staffaccommodation
to ensure compliance to contract provisions
• Lead BIU TLC project implementation, monitoring, reporting, developing and maintaining
partnerships to meet TLC ECE objectives in the
• Ensures that vehicle policy guidelines are effectively followed by both staff, internal and
outsourced drivers.
• Manage and coordinate all staff travel arrangement including booking for staff accommodation
in the Region and in Kampala
• Participate in the planning for regional program activities and advise on best practice for
initiation of procurement requirements
• Manage the periodic projection, requisitioning, delivery inventorying and issueof office stationery
and kitchen supplies.
• Maintain a stores ledger of all stock, carrying out periodic monthly stock-counts,reconciliations and
filing reports with the Finance Officer.
• Conduct periodic monthly-quarterly asset verifications, update Regional assetsregister and file
a copy with the Finance Officer and Head Office in Kampala
Required Qualifications and Experience
• A bachelor’s degree/Diploma in Business Administration, Human Resource, Accounting, and
Commerce or any other related finance and administration relevant studies.
• At least 3 years of administrative/program support experience, particularly on donor-funded projects.
Any experience with USAID funded projects is an added advantage.
• Familiarity with organizational and donor project management policies, procedures and requirement is
essential.
Specific Knowledge, Skills and abilities Require;
• Strong ability to quickly assemble knowledge of program management.
• Strong interpersonal skills and ability to work in teams.
• Good computer literacy (Microsoft office package).
• Experience in preparation and presentation of reports and meeting minutes.
Job Title: Driver (2 positions)
Reports to: Operations Officer
Location: Jinja and Lira Uganda (indicate your preferred duty station)
Job Summary
The Driver will be responsible for driving and maintenance of Project motor vehicles and ensuring
the safety and security of authorized passengers, cargo, equipment, and tools on board in line with
BIU policy and the traffic laws and regulations of Uganda. Also perform minor mechanical tasks.
Key Job responsibilities and duties
Transportation & Safety
• Transport BIU staff and visitors as instructed.
• Ensure safety of passengers & luggage at all times.
• Observe speed limits and all BIU travel guidelines.
• Ensure use of seat belts at all times.
• Ensure proper communication procedures
Vehicle Maintenance
• Maintain vehicles allocated in sound mechanical condition.
• Ensure washing & general cleaning of vehicles is maintained.
• Ensure that vehicles are fueled and serviced promptly.
• Report any faults/breakdowns & accidents immediately to the Procurement Officer
• Ensure First Aid Kits are complete and spare & tools are in allocated vehicle.
• Ensure that vehicle tools are always kept in allocated vehicle.
Record Keeping
• Ensure that all vehicles have log sheets and pens.
• Maintain accurate vehicle records to ensure that all trips, fuel fill-ups, time and mileage readings are recorded.
• Ensure fuel fill ups entry is made in the log sheet timely,
• Ensure vehicle request forms are filled and submitted for travel allocation to Procurement Officer
• Submit all vehicle log sheets on a monthly basis to the Procurement Officer
• Ensure to check vehicle on daily basis and submit check list report to Procurement Officer
• Submit field trip report after every trip to the Procurement Officer
• Submit vehicle repair reports to the Procurement Officer every time before and after repairs
• Delivering and receiving mail
• Prompt delivery of all mail and maintain record on delivery book, inclusive of cheques and
equipment.
• Check in post office for mail on a regular basis.
• Receive mail from partners and sub-offices and hand it over to the Procurement Officer.
• Check on vehicle comprehensive and 3rd party insurance
• Ensure that vehicle comprehensive and 3rd party insurance are valid.
• Inform Operations Officer 3 weeks in advance of renewals
Mechanical activities
• Perform minor repairs as required and recommend major cases to the garage.
• Road test and certify all vehicles from the garages.
• Any other duties assigned by the Procurement Officer
Qualifications, Experience, Skills and Abilities
• A minimum qualification of Uganda Certificate in Education (O-Level)
• Extensive knowledge of the Ugandan highway code
• Thorough understanding of the Geographical area of assignment
• English Language proficiency
• Flexibility and willingness to adjust to changing responsibilities.
• Certificates/Licenses: Class B, CM, and DL Driver’s License.
• At least 5 years of driving experience and Mechanical experience, driving in a reputable firm,
public body, or NGO as an added advantage
How to apply:
Interested applicants with the required Qualification, Knowledge, Skills, Attributes and Abilities should send their applications and CVs (detailing responsibilities carried out in previous positions) as one pdf to the HR and Admin Officer, Bantwana Initiative Uganda through the
following email:
[email protected]
copy [email protected]
Indicate clearly on the application subject line the position and region applied for easy reference.
Only shortlisted candidates will be contacted.
Deadline for applications: Friday September 27th, 2024
