Project Name: Mission Aviation Services East Africa (MASEA)
Position Title: Finance Officer
Duty Station: Entebbe, Uganda
Reports To: Finance and Administration Manager
| Job Summary
The Finance officer will provide financial and programmatic support to the project office. He/she will ensure that this is done in an efficient, effective and coordinated manner to enable the projects succeed with their goals and objectives etc. Key Responsibilities • Pay fuel invoices and maintain Billing/Credit Accounts. • Process fuel and pilot paperwork from flights. • Flight Billing for SP & Non-SP persons and cargo. • Monthly update scheduled run spreadsheet for income. • Track pilot expenses and reimbursements. • Adjust pro-forma invoice in the event of any alterations in flight details. • Ensuring Entebbe staff expense reports are duly processed as per SP Guidelines. • Administer and maintain the Petty Cash ledger. • Ensure that there is enough Funds at Base for the running of the Programs. • Updating and maintaining individuals cash advance accounts. • Maintain a finance and office filing system. • Assist the Finance and Administration Manager in preparing project report schedules where necessary. • Advice the MAS EA Leadership on any recommendation to the internal controls, accounting system and general operations of the finance department to increase efficiency. • Responsible for processing and reviewing Field Expense Reports and communicating with the Kampala office (Field Logisticians) on any arising issues. • Assist the finance team during local and international audits. • Monitoring the procurement process for Entebbe Office through asset tagging and ensuring all new inventory tagged are captured in the system. • Verification and payment of utility bills, regulatory fees and A/P for MAS EA operations. • Verification of credit card expenses to forward to Wilkes for payment. • Maintaining the aging report and A/R for non-SP flight billings. • Assist in reviewing the PAR and RFF preparation. |
| • Assist in budgets and aircraft rates formulation.
• Administering fuel stock levels and expensing as necessary and overall fuel price tracking and advising. • Upload finance data onto the finance software and ensure that balances are correct. • Verification of aircraft lease charges before payment. • Ensuring that all purchases and payments follow SP procurement policies & guidelines. • With a generous and serving spirit perform all other tasks and responsibilities assigned for the benefit of Samaritan’s Purse. |
Education / Experience Needed
• Must be a CPA holder.
• Bachelor’s Degree from a recognized institution in a relevant field such as Business Administration, Accounting, or related development studies.
• Over 3 years’ experience serving as an Accountant or Finance Officer.
• Previous experience working with an NGO.
• Relevant experience with preparing financial reports.
• Be fluent in English.
Skills Required
• Ability to work with minimal supervision;
• Possess interpersonal skills;
• Excellent administrative skills;
• Proficient computer skills (Microsoft Word, Excel, PowerPoint);
• Ability to be flexible and adaptable;
• Strong organizational and cross-cultural communication skills, written and verbal;
• Understanding of and sensitivity to local culture is essential.
How to Apply:
Please submit CV and cover letter (ONLY) by email to [email protected]
NB: Only shortlisted candidates will be contacted for interview.
Deadline: 5:00PM, 8th November 2024.
