Job Title: Contract Management Coordinator
Reports to: Director of Contracting and Procurement
Group/Department: Administrative and Financial Affairs/ University of Global Health Equity (UGHE)
Location: Kigali, Rwanda
Position Overview
The Contract Management Coordinator’ s task is to ensure consistent management of all contracts. S/he will be responsible for preparing, revising, negotiatin g, examining, and analyzing contracts on behalf of UGHE. S/he duties will include researching a contract’s terms, alerting parties to renewals or extensions and tracking all communications between UGHE and vendors .
The coordinator’s role in the contract development process requires close collaboration with various departments .
Responsibilities
- Prepare, negotiate, record , file and archive all contracts and other legal documentation on behalf of UGHE .
- Monitor contracts and move forward with close-out, extension or renewal accordin g to what’s best for the UGHE
- Create and maintain or serve as the point of contact for matters concerning contracts.
- Maintain records for correspondence and documentation in relation to established contracts and those in progress.
- Communicate and present information to the User Department about all contract-related matters.
- Solve any contract-related problems that may arise with other parties and internally with the Institution itself.
Qualifications
- Master’s or advanced degree in Law, Business Management, Procurement/supply chain or any related field
- At least 5 years of relevant experience required, including contract drafting, procurement/supply chain
- Teamwork and the ability to work with a variety of people at all levels
- Exceptional written and oral communication skills
- Attention to detail and strong understanding of agreements
- Demonstrate a solid understanding of legal terminology
- Must have strong computer skills and knowledge of common programs such as Microsoft Office
- Capable of professionally managing confidential information
- Exemplify creative problem-solving abilities
- Has strong negotiation and mediation skills
- Possesses superior attention to detail to spot inconsistencies in contracts
