Human Resources Officer

JOB PURPOSE:

The HR Officer is responsible for providing comprehensive HR support in the areas of payroll processing, benefits administration, compliance, and employee lifecycle management. This role involves maintaining accurate employee records, managing staff benefits, and assisting with recruitment and staff separation processes. The HR Associate ensures that HR operations are efficient and compliant with legal and regulatory requirements, including OSHA standards.

DUTIES AND RESPONSIBILITIES

Recruitment and Talent Acquisition Support:

• Assist with job postings, candidate screening, and interview scheduling.
• Ensure timely communication with candidates and assist in managing the recruitment pipeline.

Payroll Processing and Benefits Administration:

• Assist with the end-to-end payroll processing, ensuring accuracy and timely payments for all employees.
• Manage employee benefits, including health insurance, pension, group life insurance, and other staff benefits.
• Serve as the point of contact for employee benefit queries and resolve issues related to benefits administration.
• Ensure accurate and timely updates to payroll systems, including salary changes, benefits adjustments, and tax withholdings.
• Ensure compliance with local labor laws and financial regulations, coordinating with external agencies when necessary.

Onboarding and Offboarding:

• Facilitate the onboarding process for new hires, including conducting orientations and preparing necessary paperwork.
• Ensure all new employee documentation is completed and maintained in compliance with company policies.
• Manage the offboarding process, including conducting exit interviews and coordinating final paperwork.

HR Administration:

• Maintain and update employee records, including personal information, benefits enrollment, and job changes.
• Prepare HR documents, such as employment contracts, offer letters, and termination forms.
• Assist in processing employee changes such as promotions, transfers, and salary adjustments.

Leave Management:

• Manage the leave application process, ensuring accurate tracking of annual leave, sick leave, maternity/paternity leave, and other types of employee leave.
• Maintain and update leave records in HR systems, providing regular reports to management on leave balances and usage trends.
• Ensure compliance with company leave policies and legal requirements.

Employee Relations and Engagement:

• Serve as a point of contact for employee inquiries, providing assistance on HR policies and procedures.
• Support HR initiatives related to employee engagement, recognition programs, and company events.
• Assist in organizing employee engagement activities to promote a positive and inclusive workplace culture.

Compliance and Policy Adherence:

• Ensure compliance with labor laws and internal policies by assisting in audits and maintaining accurate records.
• Support the development and implementation of HR policies and procedures to ensure a fair and consistent workplace.
• Assist in coordinating employee compliance training, such as workplace safety.