Job Title: Office Administrator
Reports to: Company Director
Job Location: Kilimani, Nairobi
Job Summary
The Office Administrator will manage all office administrative duties, ensure the smooth running of the office, and provide quality service to all clients. The job holder is expected to demonstrate commitment and loyalty and perform all duties in accordance with the organization’s office routines and procedures, keeping in mind the overall business objectives.
- Oversee the front office by receiving visitors, answering incoming calls, replying to general correspondence, and dealing with inquiries.
- Monitoring the tender submission process for formatting, completeness, consistency, and compliance.
- Assist in the management of data related to the tendering process
- Ensure the completeness and accuracy of contracts including monitoring all related liabilities and third-party contracts
- Responsible for office administration payments within approved expense limits and that they are made within reasonable time to ensure business continuity
- Managing company emails on behalf of the MD and facilitating correspondence
- Managing Director’s office to ensure it is in good condition and well-arranged
- Carry out frequent audits of all company records being kept, and escalation of inconsistencies discovered
- Maintaining all company inventory records
- Updating social media platforms- Facebook, website, Linkedin, etc. and responding to queries and comments.
Requirements
- A bachelor’s degree in business administration procurement, supply chain or related course from a reputable university
- Minimum of 5 years of relevant experience in the field
- Experience in the construction industry
- Hands-on experience in tender preparation
- Solution-oriented with innovative mindset
- A score or B plain and above in KCSE
Qualified and interested candidates are required to submit their CVs to [email protected] on or before 28th June, 2024.
Please note that only shortlisted candidates will be contacted.
