Overview
The Finance Assistant will be assisting in providing financial support to Jhpiego Rwanda Office and related programs to ensure the smooth running of the office in Kigali. This includes assisting in handling day to day financial operations of the office.
Reporting Structure
Title : Finance Assistant
Department/Project : Finance
Position Reports To : Finance Officer
Positions Supervised : None
Location: Kigali, Rwanda
Responsibilities
All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:
- Model the mission and values of Jhpiego.
- Participate in the business development process.
- Contribute to the knowledge sharing and transfer process.
- Make responsible decisions that result in time and cost containment and clear accountability.
- Adhere to the Jhpiego code of conduct, policies and procedures.
Participant Payement And Attendance Management
- Assist in managing and verifying participant lists, including payment and attendance records, ensuring timely and accurate submission to the central finance team.
- Follow up on participant payments and claims to ensure all financial transactions are processed efficiently and in accordance with organizational policies.
Financial Documentation And Compliance
- Perform sentinel checks on workshop participants before payments are processed to ensure compliance with all relevant guidelines and procedures.
- Maintain organized filing systems for participant payment lists and other financial documents, both in physical (hardcopy) form and in digital format (OneDrive).
Support For Financial Transactions
- Assist Finance Officers by scanning and uploading vouchers and other financial documents to OneDrive for record-keeping and audit purposes.
- Collaborate with Finance Officers to provide requested financial vouchers and documentation as needed.
Additional Duties
- Perform any other assigned duties related to financial management and administration as directed by the Zonal Finance Officer or other relevant personnel.
Required Qualifications
- Bachelor’s degree in accounting, Finance, or Business Administration.
- Minimum of 3years relevant experience in finance or accounting from International NGOs or International Development Agencies.
- Knowledge of USAID regulations would be an added advantage.
- Previous experience with nonprofit organizations will be an added advantage.
- An understanding of maintenance of ledger entries, bookkeeping skills and bank reconciliation.
- Computers skills including use of spreadsheets and/or accounting packages.
- Good oral and written communication skills to effectively communicate findings and analyses.
- Be cooperative, hardworking, flexible & dependable.
- Be of high integrity and have a sense of confidentiality.
Preferred Qualifications
Application submission deadline: 30th September 2024
Note: The position is on a national contract and only applicants holding permit to work in Rwanda can apply. Only shortlisted candidates will receive an invitation for an interview. For further information about Jhpiego, visit our website at www.jhpiego.org. The successful candidate selected for this position will be subject to a pre-employment background investigation.
