ANJARWALLA & KHANNA LLP
LITIGATION LEGAL CLERK JOB DESCRIPTION
ANJARWALLA & KHANNA
ALN Kenya|Anjarwalla & Khanna LLP (A&K) is one of the leading corporate law firms in Kenya and is the largest full-service corporate law firm in East Africa with over 100 lawyers. A&K has offices in Nairobi, Mombasa and affiliate offices in Dubai (ALN UAE|Anjarwalla Collins & Haidermota (AC&H)) and Tanzania (ALN Tanzania|A&K Tanzania) which provide corporate and commercial legal services. A&K is well positioned to provide comprehensive legal advice to local, regional and international clients.
A&K has been widely recognised as a leader by top directories and institutions. The firm has won various international awards, including the ‘African Law Firm of the Year – Large Practice’ award at the African Legal Awards five times since the launch of the award in 2013, including in 2020. This prestigious award recognizes the firm’s excellence, achievements and innovation from within Africa’s legal community. A&K is also ranked first in Kenya by various legal guides, including Chambers Global, IFLR1000, and Legal 500.
A&K is the founding member of ALN, an alliance of leading corporate law firms currently in fifteen key African jurisdictions, providing seamless and effective legal, advisory and transactional services across the continent. ALN has a presence in Francophone, Anglophone, Lusophone and Arabic speaking Africa: Algeria, Ethiopia, Guinea, Kenya, Madagascar, Malawi, Mauritius, Morocco, Mozambique, Nigeria, Rwanda, Sudan, Tanzania, Uganda and Zambia.
Experience and Personal qualities
This role will require adaptability, strong multitasking skills, and the ability to work independently with minimal supervision, manage diverse tasks and will be required to maintain a high level of discretion and professionalism in the execution of their duties.
Responsibilities
1. Managing of court documents
- Perusal of court documents before filing and service to ensure that they comply with applicable practise directions.
- Review of court document annextures, if any, to ensure that they are the right annextures and are in order, documents are dated, signed, paginated, and commissioned.
2. E-filing portal (CTS)
- Initiating matters in the E-filing system.
- Filing subsequent pleadings, documents and correspondence.
- Manage the CTS properly to ensure documents are filed in the right files, under the correct party and paid for.
- Communicating system downtime and any system challenges to the team in advance.
- Ensure all updates including court dates are captured and communicated to the relevant team members.
- Staying up to date with court directions and sharing with the relevant team members on a timely manner.
3. Compliance and Record Keeping
- Ensure compliance with legal procedures and organizational policies.
- Maintain confidentiality and handle sensitive information with discretion.
- Ensure that all e-service documents are printed and filed in physical files and brought to the attention of the relevant party.
- Highlight all communication from court to the concerned associate/partner.
- Ensure all hard copies of documents are timely and properly filed in the relevant file systematically.
- Pull out of files when required.
- Opening of new files.
- Prepare and manage case files, evidence, and other legal documentation.
4. Diary management
- Ensure all court dates are captured both in physical and e-diary and are notified to the relevant members of the team in a timely manner.
- Fix dates that are convenient to associates/partners to avoid conflicting engagements while ensuring due process is followed when fixing dates to avoid matters not being listed.
- Sending invites, bring-ups/deadlines for certain tasks to ensure that the team meets the set deadlines e.g. filing submissions and responses.
- Bring up deadlines in terms of statutory deadlines or based on court directions.
5. Drafting
- Support the team tin drafting simple letters, mention notices, hearing notices, judgement, invitation letters, taxation notices and affidavits of service and ensure timeous filing and service of the same.
- Preparing and managing case files, evidence, and other legal documentation.
6. Service of court documents
- Ensuring all filed court pleadings are served upon relevant parties within stipulated time frame as per the directions either physically or electronically.
- Reviewing affidavit of service to ensure that they are properly drawn with authentic details.
7. Archiving closed files
- Maintaining and organizing legal records, ensuring they are up-to-date and easily accessible.
- Ensuring all closed matters are archived based on the laid down procedures of the firm.
8. Court Assistance
- Send out cause lists in time and follow up on non-listed matters.
- Pull out files before due date or when needed.
- Prepare advocates for court.
Other duties
- Being accountable and handling with care any funds that may come in your possession by virtue of being the firm’s employees.
- Handle communication with clients, witnesses, and other parties involved in legal matters.
- Perform routine office tasks such as answering phones, handling mail, and maintaining office supplies.
- Receive physical service of all court documents served upon the firm, scan, bind, photocopy etc.
- Support to tax department as required.
- Assist in preparing files for taxation and bill of costs.
Experience and personal qualities
This role will require a detail-oriented, organized, and efficient person to support the lawyers.
The following experience is preferred:
- Must have a Diploma in law from a recognised institution.
- A minimum of at least five (5) years of relevant work experience of progressive working.
- Must be a licensed process server.
- Ability to multitask and work in a fast-paced environment.
- Must be analytical, detail and result oriented individual.
- Must have excellent computer skills and proficient in excel and word programmes.
- Must have the ability to work within pre-agreed timelines and minimal supervision.
- Excellent verbal and written communication skills.
- Good understanding of the legal profession.
- Highly organised and good time management skills.
The following personal qualities are preferred:
- Ability to multi-task in a complex and demanding environment.
- Ability to build and maintain highly effective working relationships with a range of people (both internally and externally).
- Excellent planning and organisational skills.
- Action-orientated and innovative.
- Commitment to teamwork.
- Commitment to A&K’s mission and strong ethical integrity.
Application deadline is on Wednesday, 4th September 2024.
