Job category: Procurement and Admin
Reports to: Procurement Manager
Duty Station: Nairobi, Kenya
Contract type: Intern
Contract level: Intern
Contract duration: 6 months
Application period: TBA
BACKGROUND
CARE Kenya is an International NGO working in Kenya and other countries. Together with its partners, CARE
works with vulnerable communities to address the underlying causes of poverty and promote peace and
development, through its strategic goal to reduce poverty by empowering women, enhancing access to
resources and services, and improving governance. The Procurement intern position will be based in Nairobi.
CARE USA Core Values Commitment:
The core Values Commitment describes who we are, what we do, and how we do it. It reflects our core values of
TRANSFORMATION, INTEGRITY, DIVERSITY, EQUALITY, and EXCELLENCE, which serve as a foundation for all what
we do. The core Values Commitment articulates our shared expectations of each other including our board,
staff, volunteers, interns, partners, and contractors globally.
FUNCTIONAL RESPONSIBILITIES
Summary of key functions
The main purpose of this position is to support the CARE Kenya’s procurement function data management in
accordance with the procurement policy. The position holder will be responsible for ensuring tendering,
solicitation, pre-qualification, and supplier payment data are effectively and efficiently maintained according to
the guiding policies and standards.
Major responsibilities
1. Administrative Procurement Support Services
Under the direct supervision of the Procurement Manager, the procurement intern provides a variety of
specialized and non-specialized transactional support services, ensuring consistency and quality of work steps
completed, as well as optimal information flow. He/she will:
Assist in analyzing bid documents, evaluation reports and contract award submissions, ensuring
consistency in format and content.
Coordinate receipt of goods/works/services with administration function and ensure timely submission
of complete payment documentations according to the checklist to the procurement manager while at
the same time ensuring all the documents submitted for payment are compliant with the CARE’S
procurement policy.
Facilitate filing of contract/pre-qualification documentations, and ensure completeness of files per their
respective checklist
Process invoices for goods and services delivered ensuring accuracy and completeness of
documentation and timely payment. Follow-up to completion and inform clients.
Submit weekly/monthly supplier payment/ invoicing reports to the procurement manager
Participate in tendering processes and document the entire process ensuring all relevant approvals at
each stage is attained (secretary to the process.)
Assist in the preparation of reports, solicitation documents and contracts
Perform other duties as assigned by team
2. Client Services Client Relationships/ Stakeholder Management
Actively work with respective internal clients to provide and exchange information on a variety of issues
in procurement processes and transactions, to deliver correct and timely services.
Provide standardized procurement services, guidance, and information to staff of the Business Unit on
routine processes and procedures.
QUALIFICATIONS
A. Education/Experience Requirements
Bachelor’s Degree in Procurement, Purchasing, Logistics, or Supply Chain Management is required.
Relevant professional qualification in Procurement and or Supply Chain Management (CIPS qualification
or equivalent is preferred)
Applicants are not required to have professional work experience but those with professional
experience are also encouraged to apply.
Applicants should have graduated from the above stated fields within two (2) years prior to the
applications date of the internship.
C. Language Requirements
Fluency in written and oral English
D. Competencies Required
Knowledge of local markets, local as well as international procurement regulations
Excellent analytical, data management and communication skills
Demonstrated integrity and of positive attitude
Ability to take initiative where appropriate to deal with difficulties encountered in daily work
Agility- Open to change and flexible in a fast-paced environment. Ability to adapt or change priorities and
approaches according to the changing demands of the job
Customer oriented – internal and external
Demonstrated willingness to learn and abide by the organizational policies on procurement.
CARE is an Equal Opportunity Employer promoting gender, equity, and diversity.
