Title : Assistant Manager, Procurement
Location : Nairobi
Division : Finance & Administration
Department : Administration
Deadline : Friday, 21, Mar, 2025
Purpose for the Job
The Procurement Assistant Manager is responsible for supporting the organization in acquiring goods and services efficiently and cost-effectively. This involves actively participating in all stages of the procurement process, including sourcing, negotiation, contract management, and maintaining strong vendor relationships.
Duties and Responsiblities
Key Responsibilities
- Sourcing and Vendor Management
- Procurement Process Management
- Inventory Management
- Reporting and Analysis
- Contract Management
Operational Roles
- Ensure cost effectiveness and value for money on all supply chain services rendered to Minet.
- Assist in drafting, reviewing, and negotiating contracts with suppliers, ensuring compliance, and managing renewals/amendments.
- Sourcing for quotations and prepare requisitions for purchase orders.
- Management of supplier relationship and monitor their performance in terms of quality service and pricing.
- Coordinate asset disposal activities in accordance with established asset disposal procedures.
- Develop corporate procurement strategies, policies, and standard operating procedures with continuous review.
- Prepare and analyze monthly procurement reports including spend analysis, cost savings reports, and key performance indicators.
- Conduct awareness programs across the business on procurement and related services to control spend and build a culture of long-term saving on procurement costs.
- Track and report key functional metrics to reduce expenses and improve effectiveness.
- Assist in drafting, reviewing, and negotiating contracts with suppliers, ensuring compliance, and managing renewals/amendments.
Key Result Areas
- Effective cost control.
- Smooth supply chain.
- Timely monitoring of the performance contracts.
- Adherence to procurement procedures as required by law.
- Enhance and protect the standing of profession by being ethical and having integrity in all business relationships.
- Conduct procurement transactions based on fair, equitable, transparent and free competition without involving personal interests or arbitrary considerations.
Key Competencies
Knowledge And Skills Required
- Strong analytical and problem-solving skills.
- Excellent negotiation and communication skills.
- Strong attention to detail and organizational skills.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office Suite (Excel, Word,
- PowerPoint).
Professional and Academic Qualifications
- Business Administration, or a related field.
- Diploma in Purchasing & Supplies, preferably CIPS or equivalent
- 3-5 years of experience in a procurement or supply chain role.
- Experience with procurement software (e.g., ERP systems) is a plus.
