Job Ref. No: JHIL 152
Position: Bids & Sales Officer
Employment Terms: Fixed Term Contract
Jubilee Insurance was established in August 1937, as the first locally incorporated Insurance Company based in
Mombasa. Jubilee Insurance has spread its sphere of influence throughout the region to become the largest Composite
insurer in East Africa, handling Life, Pensions, General and Medical Insurance. Today, Jubilee is the number one insurer
in East Africa with over 1.9 million clients. Jubilee Insurance has a network of offices in Kenya, Uganda, Tanzania,
Burundi, and Mauritius. It is the only ISO certified insurance group listed on the three East Africa stock exchanges –
The Nairobi Securities Exchange (NSE), Dar es Salaam Stock Exchange and Uganda Securities Exchange. Its regional
offices are highly rated on leadership, quality and risk management and have been awarded an AA- in Kenya and
Uganda, and an A+ in Tanzania. For more information, visit www.JubileeInsurance.com.
We currently have an exciting career opportunity for a Bids & Sales Officer within Jubilee Health Insurance
Limited. The position holder will report to the Business Development Manager, Corporate Business and will be
based at our Head Office in Nairobi.
Role Purpose
The job holder will be responsible for supporting the effective management and organization of tender documents
throughout the tendering process. They are responsible for ensuring the timely and accurate preparation, distribution,
and retrieval of tender documents, as well as maintaining document control processes and facilitating smooth
communication with internal and external stakeholders.
Main Responsibilities
1. Assist in the preparation of tender documents, ensuring they are complete, accurate, and compliant with tender
requirements.
2. Manage the end-to-end tendering process, including prequalification, bid submission, and post-tender follow-
ups.
3. Document Control and Tracking: Manage the document control processes to track the movement, version
control, and status of tender documents. Ensure proper filing, archiving, and retrieval of tender-related
documents.
4. Identify and track tender opportunities.
5. Ensure compliance with procurement regulations, policies, and procedures in relation to tender document
management. Support quality assurance processes to maintain the integrity and credibility of the tendering
process.
6. Safeguard the confidentiality and security of tender documents and sensitive information. Adhere to data
protection and confidentiality requirements in handling and sharing tender-related documents.
7. Collaborate with cross-functional teams, such as procurement, legal, and finance, to ensure effective
coordination and communication throughout the tendering process. Foster a culture of collaboration, knowledge
sharing, and teamwork.
8. Uphold high ethical standards, professionalism, and integrity in all tender document management activities. Act
as a role model for ethical behavior and adherence to organizational values.
9. Stay informed about applicable laws and regulations, including Anti-Money Laundering (AML) and Counter
Financing of Terrorism (CFT) laws, as well as Data Protection laws.
Key Competencies
1. Tender Document Management Systems: Proficiency in using document management software and tools specific
to tender document management, such as e-procurement platforms or document collaboration platforms.
2. Attention to Detail: Meticulous attention to detail to ensure accuracy, completeness, and compliance of tender
documents.
3. Communication and Coordination: Excellent written and verbal communication skills to effectively communicate
with stakeholders and coordinate tender document-related activities.
4. Ability to handle multiple tender processes simultaneously while meeting strict deadlines
Key Performance Indicators
1. Timeliness of tender’s submission
2. Tender documentation accuracy
3. The percentage of tenders meeting all legal, regulatory, and company compliance requirements.
4. Tender success rate
Academic and Professional Qualifications
1. A Bachelor’s degree in a Business-related course.
2. Proficient in the use of Microsoft Office Suite and packages.
Relevant Experience
At least 1 year experience in a similar role.
If you are qualified and seeking an exciting new challenge, please apply via
[email protected]
quoting the Job Reference Number and Position by 17th February 2025.
Only shortlisted candidates will be contacted
