Background
Halisi Family Hospital is a private hospital located in Kitengela, Kajiado County. The 25-bed facility offers 24hr Outpatient and Inpatient Healthcare Services. Our mission is to care for families by providing quality health and wellness services.
We are looking for a qualified, self-disciplined, and dedicated individual to fill the vacancy. An individual who desires to work in an environment where doing the right and ethical thing at the right time, in the right way for the benefit of the organisation, is a priority.
Role Summary
The role holder supports the Operations Manager in managing HR services delivery effectively and ensuring administrative functions run smoothly.
Key Duties and Responsibilities
- Administrative support: Perform, coordinate, and oversee a wide range of administrative tasks centered on helping manage the Operations Manager’s workload, improving efficiency and executing business plans. Recruitment and selection: Develop and manage job adverts, assist in shortlisting candidates, schedule, and participate in interviews and manage the hiring process.
- Employee onboarding: Assist new employees with contracting, coordinate the orientation program with the hiring unit, and ensure smooth integration into the company.
- Employee relations: Address inquiries regarding HR policies and procedures, handle staff concerns,
- coordinate staff engagement programs and record staff feedback for continuous improvement.
- Leave management: Track staff attendance, process leave applications, maintain leave records, and update staff on leave balances.
- Performance management: Assist staff with performance evaluation processes, provide feedback and maintain performance records.
- Training and development: Coordinate and schedule staff learning and development programs and maintain training records.
- Policy development and implementation: Assist in the development and implementation of HR policies and procedures, ensuring compliance with legal requirements and best practices.
- Payroll and benefits administration: Assist with payroll processing, maintaining related employee records, and managing employee benefits programs.
- Records management: Maintain accurate and complete HR and employee records, open and update various business files while ensuring safety and confidentiality of such records.
- Establish and maintain a record of all required facility licenses and insurance policies and coordinate timely renewal process.
- Perform general administrative tasks such as managing office supplies, coordinating travel arrangements, and organizing company events.
- Prepare and timely submit dynamic reports to the Supervisor.
- Perform any other duties as may be assigned by the Supervisor from time to time.
Skills and Competencies Required
- Excellent customer experience and customer service skills.
- Knowledge of best and current HR practices, approaches, policies, and procedures.
- Knowledge of the Kenyan Labor Laws.
- Highly ethical, has integrity and upholds confidentiality.
- Exceptional communication skills – listening, oral and written.
- Excellent interpersonal skills with the ability to establish relationships with clients and collaborate with colleagues based on openness, trust, honesty, fairness, and integrity.
- Good people management skills with the ability to provide supervision, mentorship and coaching.
- Attention to detail.
- Highly organized, reliable with good time management skills.
- Adaptable and flexible with ability to work with minimal supervision.
- Strong negotiation and persuasion skills.
- Strong problem solving, and conflict resolution skills.
- Business awareness and a good knowledge of current industry trends.
Qualifications and Experience Requirements
- Degree in Human Resource Management or Business Administration from a recognized institution.
- A Certified Human Resource Professional (CHRP) qualification will be an added advantage.
- At least three (3) years’ HR experience; experience within the health sector is preferred.
- A member of Institute of Human Resources Management (IHRM) with a valid practicing license.
- Advanced knowledge of MS Office Suite (Excel, Word, PowerPoint and Outlook) and Internet.
How to Apply
Qualified and interested applicants should email the below documents to [email protected] clearly indicating the job title on the email subject, no later than 5:00pm on or before 10th February 2024.
A one-page cover letter addressed to Human Resource detailing how your skills and experience meet the job specifications.
- Clearly indicate your current and expected remuneration in the letter.
- Detailed Curriculum Vitae including the names and contacts of three professional references.
- Copies of certificates, testimonials and any other supporting documents.
