Executive Assistant

Khenpro Global Services is a human capital organization based in Lagos, Nigeria. We provide human resources services to various clients in different sectors. Our Recruitment and Outsourcing Services have helped improve the efficiency and effectiveness of our clients’ service delivery. Our main focus is to enhance client organizations by providing quality services on various aspects of their human resources, allowing the organization to focus on its core issues.

Job Title: Female Executive Assistant

Location: Lagos

Employment Type: Full-time

Job Description

• • The Executive Assistant will provide high-level administrative support to the Managing Director
  • This position manages executive schedules, communications, and meetings.
  • The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities while using a high level of confidentiality and discretion.

Responsibilities

• Manage daily calendars, including scheduling meetings, appointments, and special events.
• Responsible for making and maintaining all travel arrangements. This includes flights, accommodations, transportation, and other logistics.
• Act as liaison between the executive and other members of the organization, as well as external contacts. This includes answering emails, calls, and drafting correspondence.
• Provide clerical assistance, assistance with project activities, and administrative support.
• Oversee and coordinate special projects and initiatives as assigned by leader, including arranging facilities and equipment, tracking progress, managing timelines, and communicating updates.
• Extensive interaction with suppliers and partners required in connection with meeting and event planning.
• Maintains records and files, including highly confidential files and documents.
• Works as the lead in providing guidance to other administrative personnel to accomplish organizational goals.
• Other duties, as assigned by the jobholder’s supervisor, may also be required.

Qualifications

• Bachelor’s Degree in Business Administration, Communications and/or equivalent training and work experience
• Must not be less than thirty-five (35) years of age.
• Minimum of 3years’ experience in administrative position with similar responsibilities supporting Executives
• Advanced proficiency in MS Office suites
• Must be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skills
• Strong leadership, organizational, communication, and time management skills
• Analytic and Reporting skills
• Ability to work in fast-paced, high-volume, team environment
• Flexible hours as dictated by the needs of the business