Executive Assistant

Flex Finance is Africa’s leading spend management and corporate cards platform, empowering finance teams and business owners to manage company spending efficiently in one place. Through a robust payment system, smart spend management tools, and real-time expense reporting, we are revolutionizing how businesses across Africa handle expenses.

Job Title: Executive Assistant to Chief Executive Officer

Location: Lagos, Nigeria

Job Overview

• We are seeking a results-driven, highly organized, and proactive Executive Assistant with a strong sense of urgency.
• This role requires exceptional execution skills, the ability to prioritize and manage competing demands, and a focus on delivering outcomes that enable the CEO to operate at peak efficiency.

Key Responsibilities
Execution and Efficiency:

• Prioritize and Act Fast: Manage the CEO’s calendar and tasks with speed and precision, ensuring maximum productivity.
• Follow Through: Ensure timely completion of tasks, projects, and follow-ups, holding others accountable when necessary.
• Problem Solver: Tackle roadblocks quickly, finding practical solutions to keep things moving forward.

Operational Support:

• Coordinate meetings, prepare agendas, and document action points to ensure rapid execution post-meetings.
• Organize workflows and processes that optimize the CEO’s time and enable seamless execution of priorities.
• Manage travel logistics, event planning, and any required personal or professional arrangements.

Execution-Oriented Communication:

• Draft and respond to critical communications with clarity and urgency.
• Provide concise, actionable summaries of key information, ensuring decisions can be made quickly and effectively.
• Act as the CEO’s liaison with internal and external stakeholders, maintaining momentum on deliverables.

Project Management:

• Take ownership of special projects, driving them from inception to completion with minimal supervision.
• Track progress on key company initiatives and escalate issues when deadlines are at risk.
• Ensure all stakeholders are aligned and accountable for delivering on commitments.

Qualifications

• Education: Bachelor’s Degree required; an MBA or project management certification is a plus.
• Experience: Minimum of 5 years of experience supporting executives in a high-pressure, fast-paced environment.

Skills:

• Exceptional ability to prioritize, execute, and deliver results under tight deadlines.
• Strong organizational and project management skills.
• Outstanding written and verbal communication skills.
• Proficiency in tools like Google Workspace, Slack, and project management software (e.g., Trello, Notion, Asana).

Key Attributes:

• Bias for Action: You take initiative and act with urgency to get things done.
• Execution-Focused: You thrive on driving projects to completion and delivering outcomes.
• Adaptable and Resilient: You excel in dynamic environments and quickly adjust to shifting priorities.
• Detail-Oriented: Nothing slips through the cracks on your watch.
• Sense of Ownership: You take full responsibility for your tasks and deliver them with excellence.

Why Join Flex Finance?

• Competitive salary and benefits with opportunities for professional growth.
• Work directly with a high-performing CEO and a leadership team driving ambitious growth.
• Play a critical role in a fast-growing fintech company revolutionizing B2B spend management in Africa.
• Be part of a culture that values speed, execution, and delivering results.