About the Role
FREO2 is seeking a proactive and detail-oriented Project Administrator to support the successful delivery of our Oxygen as a Service (O2aaS) program in Uganda. You will play a critical role in coordinating logistics, maintaining project documentation, and ensuring smooth communication with key stakeholders, including UNICEF and the Ugandan Ministry of Health. This position is vital to the efficient deployment of FREO2’s Oxylink Systems across 35 healthcare facilities, contributing to improved oxygen access and better health outcomes.
Key Responsibilities
As the Project Administrator, your key focus areas will be:
Administrative Coordination:
- Engage with healthcare facility administrators and foster strong relationships.
- Schedule assessments, installations, and training sessions.
- Maintain an up-to-date stakeholder contact database.
- Manage project files, including contracts, reports, and compliance records.
- Document meetings and track action items to ensure follow-ups.
- Monitor progress against project timelines and milestones.
Logistics and Operations:
- Coordinate the deployment, installation and maintenance of FREO2 Oxylink Systems in remote locations.
- Resolve logistical challenges to ensure timely implementation.
- Oversee inventory management for project tools and equipment.
- Support the organisation of healthcare worker training sessions.
Communication and Reporting:
- Serve as the primary administrative point of contact for UNICEF and other stakeholders.
- Prepare and share progress reports, updates, and presentations.
- Assist in compiling data and drafting reports for the MEL specialist.
- Work with the communications team to highlight project achievements through success stories and case studies
Budget and Resource Management:
- Track project expenses and ensure compliance with budgets.
- Support invoicing, payment processes, and procurement coordination.
- Prepare financial summaries in collaboration with the Finance team.
What You Bring
- Bachelor’s degree in project management, business administration, or a related field.
- At least 3 years of experience in project coordination or administration, preferably in health or development sectors.
- Strong organizational and multitasking skills with attention to detail.
- Excellent written and verbal communication skills for diverse stakeholder engagement.
- Proficiency in Google Suite and project management software.
- Experience managing logistics and operations in resource-limited settings.
Desirable
- Familiarity with healthcare programs focused on maternal, newborn, and child health.
- Knowledge of public-private partnerships and NGO-led initiatives.
- Experience working on donor-funded programs, particularly UNICEF.
- Proficiency in monitoring and reporting tools for project evaluation.
Benefits
- Play a critical role in a life-saving mission improving access to medical oxygen in low-resource settings.
- Collaborate with global stakeholders and contribute to pioneering research in healthcare innovation.
- Gain hands-on experience in impactful, donor-funded initiatives with renowned partners like UNICEF.
- Flexible, remote-friendly work environment with opportunities for professional growth.
Are You Interested?
- Send your cover letter and an up-to-date Curriculum Vitae to [email protected] (subject line must include the reference: Application – Project Administrator).
- Applications close on 24th January 2025. Only shortlisted candidates will be contacted.
Employment Basis: Full-time, 6 month contract (Flexible, hybrid working arrangements)
Location: Uganda, with preference for candidates based near Mbarara, Lira or Kampala.
