A leading Media company with operations across the country hereby invites applications
from suitably qualified candidates to fill the vacant position of an Administrative Assistant
JOB DESCRIPTION FOR ADMINISTRATIVE ASSISTANT.
Communication: serve as main point of contact both internally & externally
including answering phone calls, responding to emails, communicating public
holidays to the team and liaising with stakeholders & clients, document preparation
including drafting and editing letters, management of information databases &
reports.
Meeting coordination: Organise & coordinate meetings including taking minutes
and follow up of action points.
Finance: Initiate processing of vendors purchase orders in liaison with Head finance,
Initiate invoicing or billing of clients in liaison with sales team & head finance as per
company invoicing cycle, oversee management of petty cash & reimbursements &
initiate administration and operational budgets in liaison with head finance for
approval.
Coordinate Office logistics: Oversee the use of company fuel & transport
reimbursements to enhance utilisation & cost minimisation. Oversee the
management of office supplies, equipment, working with vendors & maintenance
of staff to ensure everything is in good order.
Events & Company website: Organise & coordinate staff retreats in liaison with
Head finance & staff, Oversee the development of company website and update in
liaison with General Manager & creative team.
Academic Qualifications and Skills
The applicant should possess an. Undergraduate Degree in a Business or Finance
related field. The applicant Must be pursuing Professional Accountancy
Qualifications.
Strong Organisational skills & attention to details.
Excellent verbal & communication skill.
Proficient in Microsoft office (word, outlook, excel, power point, Microsoft teams)
and accounting packages like quick books.
High level of professionalism & positive attitude.
Ability to multitask & manage time effectively in a fast-paced environment.
Team player.
Fast learner.
Mode of Application
Interested persons should address and submit applications to the following address
The Client Relations Partner
Mutumba Mukobe and Associates
Plot 6, Bunyonyi Lane, off Kataza Close, Bugolobi
Kampala
Or send an email to: [email protected]
Applications must include Detailed and up to date curriculum vitae, Copies of Academic
certificates and transcripts.
Deadline for submission of applications is 23rd January 2025 at 5.00pm.
Incomplete applications and applications received after the deadline will not
be considered and only shortlisted candidates will be contacted
