Makerere University Joint AIDS Program (MJAP) emerged from the Mulago-Mbarara Teaching Hospitals
Joint AIDS Program (MJAP) which was established in November 2004 under the then Makerere University
Faculty of Medicine.
Over the last 20 years, we have broadened our work beyond the support of provision of comprehensive
HIV and TB services to include capacity strengthening for health care workers across Uganda and conduct
research to inform policies for HIV/TB and other HIV comorbidities in the country.
Project Overview
The USAID Local Partner Health Services East Central – Transition award to Makerere University Joint
AIDS Program (MJAP) Activity is a project of Makerere University Joint AIDS Program (MJAP) funded by
USAID
MJAP was granted this PEPFAR funding Award to support public health facilities and their communities
in 12 districts and Jinja City that include; Bugiri, Bugweri Busia, Buyende, Iganga, Jinja, Kamuli, Kaliro, Luuka,
Mayuge, Namayingo and Namutumba; to implement quality Integrated HIV/AIDS and TB services and
contribute to the attainment and sustenance of epidemic control.
We are looking for competent, passionate, and committed individuals to fill the following
positions:
Job title: Finance Officers (3)
Reports to: Senior Finance Officer
Supervises: Program Finance Assistant
Location: Cluster Office
Job Purpose: As part of the finance team, the Finance Officer is responsible for assisting in implementing the overall accounting and financial control systems for the project. S/he is also responsible for using adequate and appropriate internal controls to meet generally recognized accounting standards.
Specific duties and responsibilities:
• Support in the preparation/ development of field monthly financial reports which includes QB postings, bank reconciliations, journal entries preparation, personal advances, balance reports, grand summary sheets, supporting payment vouchers, petty cash journal and summarized expenditure etc. Ensure expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable, and allocable), and MJAP policies and procedures.
• Support preparation of monthly Bank Reconciliation Statements.
• Ensure that all project-related transactions are conducted, processed, and recorded as per MJAP Sun system Chart of Accounts.
• Timely preparation and processing of payments by ensuring that all payments are reasonable, allowable, allocable to the project. This includes liaising with procurement to ensure that all payments are adequately supported.
• Review Mobile Money request forms against Participant registrations / attendance forms, Approved Activity Request (AAR), Travel Activity Budget, and all related support documentation from the project implementing teams and tabulate the same using Microsoft office applications (Excel, Word, & PowerPoint)
• Initiate dully supported and allowable payments into online banking platforms this includes Vendor payments and mobile money payments.
• Ensure that internal controls pertaining online Banking & Mobile Money payments are tightened to mitigate risks.
• As part of the finance team, ensure that MJAP financial management policies and procedures and USAID regulations are strictly adhered to. This includes ensuring that all USG circulars, USAID Uganda Mission policy directives and various checklists circulated are implemented.
• Manage petty cash fund by reviewing (for accuracy and allowability) and processed on time.
• Work closely with the Senior Finance Officer to address all field report review comments from home office including providing feedback for missing and queried vouchers and outstanding information following review of payment documentation.
• Assist in Preparation of monthly cash projections for submission to home office under the direction of the Finance and Administration Director. This also includes Biweekly cash projections.
• Support review of financial reports and documentation from sub grantees as needed, under the direction of Finance and Administration Director
• Work closely with the Grants department to ensure that sub grantee accountabilities and reconciliations are properly documented and journalized in QBs.
• Work as part of the finance team to ensure that all project financial and accounting tasks are accomplished accurately and in a timely manner
• Maintain close coordination with project staff on financial matters and advise them, as appropriate, on matters requiring their attention.
• As part of the Finance team, you will be required to participate in end month report preparation.
• Assist in periodic inventory/ asset and stores audit and advice the Finance and Administration Director accordingly.
• Ensure that supplies requisitions are raised on time so that the office operations are not interrupted.
• Work closely with the District Leadership to ensure that shared utility bills are paid on time.
• Perform any other task assigned by supervisor, DFMO and or Chief of Party.
Minimum Qualifications
• Bachelor’s degree in business, Accounting, Management, or another relevant field. With additional minimum Level 2 ACCA or CPA qualification.
• Knowledge and experience using Sun Systems, Navision and Quick Books Accounting Software will be an added advantage.
• Previous experience with online banking platforms especially BEYONIC is an added advantage.
• At least three (3) years of experience in the financial management.
• Experience working with USAID-funded projects, and with Mobile Money payments modules is a strong advantage.
• Excellent writing, computer, management, and organizational skills.
. Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy.
• Ability to work use various Microsoft office applications.
• High level of integrity
Anti-Fraud, Safeguarding & Protection Clause:
MJAP holds a zero-tolerance policy against Fraud, Corruption, Sexual exploitation, abuse, and harassment in all places where our programs are implemented. All MJAP employees are expected to maintain high ethical standards, protect organizational integrity and reputation, and ensure that MJAP work is conducted in honest and fair methods, in accordance with the MJAP Human Resource policies. Any policy Violations shall be subject to corrective action up to and including termination of employment.
Application procedure:
MJAP strives for inclusion and diversity and therefore considers all job applicants based on merit without regard to race, gender/ sex orientation, color, national origin, religion, age, marital status, and disability.
MJAP is an equal opportunity employer committed to having a diverse workforce and does not ask for money at any stage of recruitment. MJAP will not be responsible for such fraudulent correspondence, loss of money, or theft that may result from anyone engaging in any fraudulent recruitment activity. All suitably qualified candidates are encouraged to apply by clearly stating the position applied for in the Subject line.
Combine all your application documentation i.e. cover letter, CV & academic documents into one PDF with names/contact details of three referees including the immediate Supervisor and Head of Human Resources, addressed to: The Human Resources Manager, Makerere University Joint AIDS Program (MJAP). Email: [email protected] NOT later than Friday, July 19th, 2024, at 5:00 pm.
For details about advertised positions, please visit the website of Makerere University Joint AIDS Program. Consider your application unsuccessful if you don’t hear from us by August 2nd, 2024. Offer of employment will be subject to satisfactory references including but not limited to appropriate background checks, criminal records, and previous employment findings of fraud, corruption, sexual exploitation, abuse or harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures. Please ensure that your attachments do not exceed 25 MB. We do appreciate your interest to work with MJAP. However, we regret that only shortlisted candidates will be contacted within 2 weeks after the submission deadline.
