Job Title: Operations Administrator
Location: Abuja
Reports Directly to: Operations Manager
About TechnoServe:
Everyone deserves the opportunity to build a better future. This simple idea has been at the heart of TechnoServe’s work around the world for over 50 years. TechnoServe is a pioneer in leveraging the power of business and markets to create sustainable pathways out of poverty.
The low-income communities in which we work are full of enterprising people. Their small-scale farms and businesses are the keys to economic development. But they face many challenges: low literacy, lack of access to jobs and markets, unpredictable political dynamics and, increasingly, the effects of climate change. For many women and young people, the challenges are even more daunting. Working with TechnoServe staff, people around the world are lifting themselves out of poverty. The results are amazing…when incomes increase and living conditions for families get better, they are able to access health care and education previously out of reach. Communities and even whole countries are better off.
Job Summary:
TechnoServe seeks a highly organized, detail-oriented professional to assist with administrative and logistics functions for TechnoServe Nigeria’s country office. The role is a critical function of the country office and ensures smooth office operations at all times.
Program/Practice/Department Overview:
The Operations Administrator will be part of the Operations department to support activities across TechnoServe Nigeria.
Primary Functions & Responsibilities:
Procurement
- Support the Operations and Procurement Specialist with the daily requests and , facilitate shared office and program procurement process for various projects and follow set procurement policy and procedures.
Asset Inventory
- Management of fixed assets and office supplies inventory.
- Maintain office inventory and regularly update inventory records.
Travel and Logistics
- Assist international and domestic travel requests for all staff.
- As assigned, process all visa and work permit requests for staff in compliance with host Country guidelines.
- Guide other office support staff such as drivers and cleaners to regularly comply with operational standards.
- Coordinates paperwork and physical maintenance of fleet and logistics management.
- Checking vehicle routes and speed limit application.
- Supervision of project vehicle drivers at the central office.
Office Management
- Inspect and track usage of office consumables and its facilities including utilities such diesel, generator maintenance, electricity and other health and safety regulators.
- Drafting of reports relating to the Abuja office.
- Receive invoices with all related supporting documents, Upload invoices to the shared drive daily and check them against the provided checklist forwarded to finance for processing.
- Collection of fuel purchase invoices at the Abuja office and transmission to the finance department.
- Assist the Operations lead and in-country Information Technology Specialist in coordinating monthly all-staff meetings and other administrative meeting requirements.
- Draft correspondence, including reports, processes, and other administrative documents.
- Assumes responsibility for document filing and applies initiative in developing office administrative procedures.
Basic Qualifications:
These are the requirements that any qualified candidate must meet. Typically includes:
- Bachelor’s degree or Tertiary studies in Business Administration, Public Administration, Sociology, Office Management, or other relevant social sciences-related
- Procurement certification or prior experience is an added advantage.
Preferred Qualification: Alternatively, have at least 2 years of work experience in an administrative / office management role, with responsibilities related to procurement preferably with an international NGO.
Travel: Ability to travel on occasion.
Language Requirement: Fluency in English both in writing and speaking.
Knowledge, Skills and Abilities:
- Effective oral and written communication skills, and ability to work independently on multiple tasks simultaneously
- Strong interpersonal, organizational, and communication skills
- Experience with relevant software packages useful for preparing relevant work documents.
- High Professional work ethic and integrity.
- Ability to reason objectively, clear strong and strategic communication skills.
- Good interpersonal and public relations skills.
- Strong operational, analytical and management skills.
- Ability to multitask competing priorities with minimal supervision.
- Ability to work both as a team lead and a team member.
Supervisory Responsibilities – No direct supervision
