Administrative Assistant
Aga Khan Health Services
The position
The Aga Khan Hospital, Kisumu (AKHK) is an Institution of the Aga Khan Health Service, Kenya, which is an Agency of the Aga Khan Development Network. The Hospital is part of a network of health facilities, which includes Hospitals and Outreach Health Facilities across East Africa.
The Aga Khan Hospital, Kisumu is in an exciting growth phase and has attained acknowledgment of its quality by achieving ISO 9001:2015 certification, ISO 15189:2022 accreditation for laboratory services, Safe Care level 5 accreditation and is at advanced stage of attaining Joint Commission International Accreditation. AKHK has Outreach Health Services at Kisii, Kakamega, Kitale, Bungoma, Kericho, Kibuye-Kisumu, West End- Kisumu, Busia, Homa – Bay, Migori, Bomet, Eldoret, Kimilili and Nyamira. The Hospital seeks to recruit a professional for the following position:
ADMINISTRATIVE ASSISTANT
OVERALL RESPONSIBILITY
Reporting to the Head of Outreach, the successful candidate will carry out administrative duties and ensure that the Outreach Centers provide quality and effective services as per the Hospital policies.
Key Responsibilities
- Provide administrative and management support by overseeing general office operations.
- Ensure efficient and effective service delivery by properly managing Outreaches calendar events.
- Ensure all Outreach centers are visited quarterly to enhance supervision and efficient service delivery.
- Participate in Outreach Management team meetings and prepare monthly and quarterly reports for the Outreach.
- Review and monitor all petty cash claims for all centres.
- Proper maintenance of locum records to ensure timely and efficient processing of locum payments.
- Provide support and follow up on supply items not issued by MMD.
- Provide support and follow up on maintenance and repair issues.
- Effective communication and timely feedback to Outreach staff.
The requirements
Requirements
- Bachelor’s degree in management / administration or social sciences from a recognized University
- Two (2) years of experience in Office Administration.
- Excellent computer skills, including a high degree of proficiency in Microsoft applications
- Good organizational, problem solving and interpersonal skills.
- Excellent communication skills.
- Excellent Customer Service skills.
Sector
Social Development
About The Agency
Aga Khan Health Services: With community health programmes in large geographical areas in Central and South Asia, as well as East Africa, and more than 200 health facilities including nine hospitals, the Aga Khan Health Services (AKHS) is one of the most comprehensive private not-for-profit health care systems in the developing world. Building on the Ismaili Community’s health care efforts in the first half of the 20th century, AKHS now provides primary health care and curative medical care in Afghanistan, India, Kenya, Pakistan, and Tanzania, and provides technical assistance to government in health service delivery in Kenya, Syria and Tajikistan. More information……
Region
Eastern Africa
Location
Kenya
Salary
Salary and package to attract the best candidate
Job Expires
03-Dec-2024
