Jobs at Advonics Services Nigeria Limited

Responsibilities
Administrative and Legal Support:

• Provide comprehensive support in both legal and administrative areas by drafting, reviewing, and organizing legal documents such as contracts, agreements, and company policies.
• Ensure all legal records are accurate, up-to-date, and accessible for quick reference in line with the security solutions industry’s needs.

Legal Compliance and Research:

• Conduct in-depth legal research on relevant laws, industry regulations, and corporate governance standards.
• Advise management on compliance obligations to prevent legal issues, and proactively monitor regulatory changes that may impact the company.

Board Meeting Coordination:

• Organize and coordinate board meetings by preparing agendas, distributing necessary documents, and briefing participants.
• Take detailed minutes during meetings, ensuring they accurately reflect discussions, decisions, and action points, and maintain the corporate records for easy future reference.

Contract Management:

• Support contract lifecycle management by reviewing, drafting, and negotiating agreements with clients, vendors, and third parties.
• Ensure all contractual terms align with the company’s interests and that documentation complies with legal standards to mitigate risk.

Policy Development and Compliance Documentation:

• Assist in drafting and updating internal policies to ensure they comply with legal requirements.
• Help enforce these policies within the organization by educating departments and maintaining documentation that demonstrates compliance.

Risk Management:

• Identify potential legal risks related to business operations and propose mitigation strategies.
• Maintain clear and organized records of risk assessments, advising management on best practices for risk reduction.

Confidential Document Handling:

• Safeguard all sensitive and confidential documents, maintaining secure access and storage systems.
• Adhere to strict confidentiality standards when dealing with internal and external legal matters, particularly those related to the high-tech and security solutions sector.

Requirements

• Educational Background: Bachelor’s Degree in Law or a related field, with courses or certifications in corporate law or legal administration preferred.
• Experience: 2-3 years of experience in legal support or administrative roles, ideally within a technology-driven or high-security industry.

Skills:

• Strong understanding of legal terminology, contract management, and compliance requirements.
• High attention to detail, especially when reviewing legal documents or preparing reports.
• Exceptional organizational and time-management skills for managing complex schedules and documentation.
• Excellent written and verbal communication abilities, with the capability to convey legal information clearly.
• Proficiency in Microsoft Office Suite and familiarity with legal research tools and document management software.
• Confidentiality: Ability to handle all legal information and sensitive company documents with the utmost discretion, maintaining strict confidentiality standards essential in a security-oriented industry.

Responsibilities

• Brand Communication Strategy: Develop and implement strategic brand communication plans that align with the company’s vision and goals.
• Ensure all communications reinforce the brand’s value proposition, particularly in the high-tech and security solutions space, enhancing brand visibility, consistency, and reputation.
• Digital & Social Media Management: Oversee the company’s digital presence, managing social media channels, website content, and email campaigns.
• Craft engaging, relevant, and targeted content that speaks directly to the audience, encouraging engagement and building a loyal online community.
• Public Relations and Media Relations: Serve as the primary contact for media interactions, coordinating PR activities to ensure positive brand representation.
• Draft press releases, manage media engagements, and organize brand events and launches, proactively fostering relationships with key media outlets and influencers to enhance brand credibility.
• Campaign Performance and Optimization: Analyze and track the performance of brand campaigns across various channels, using key performance indicators to evaluate success.
• Provide insights and recommend adjustments to optimize future campaigns, ensuring maximum impact in a fast-paced, technology-driven market.
• Content Creation & Design Coordination: Collaborate with the creative team to develop compelling content and visuals, maintaining a consistent brand voice and aesthetic.
• Ensure all materials meet brand standards and support overarching communication strategies, making use of basic graphic design skills to create on-brand visuals when needed.
• Reputation Management: Handle brand-related information with the utmost confidentiality, ensuring all communication efforts align with reputation management goals.
• Monitor brand perception, swiftly address any issues, and protect the company’s image by managing risks associated with communications in the sensitive security solutions industry.

Requirements

• Bachelor’s Degree in Marketing, Communications, Public Relations, or a related field.
• 2 – 3 years in brand communications, PR, or a related role. Experience in the fast paced environment.

Skills:

• Excellent communication, storytelling, and interpersonal skills, with a strong ability to create and adapt content across multiple platforms.
• Familiarity with digital marketing tools, social media analytics, and content management systems.
• Proficiency in content creation, basic graphic design, and visual storytelling to enhance brand presence.
• Strong attention to detail, time management, and a proactive approach to brand reputation and public perception.

Responsibilities

• Procurement Management: Oversee all procurement activities, ensuring a streamlined process from vendor selection through to the issuance of purchase orders and tracking of inventory levels.
• Maintain accurate records of all procurement transactions to ensure transparency and accountability in the purchasing process.
• Vendor Selection and Relationship Management: Identify and evaluate potential suppliers based on their reliability, product quality, pricing, and ability to meet delivery timelines.
• Establish and maintain strong relationships with suppliers to foster collaboration and ensure optimal service levels, addressing any issues that arise promptly and effectively.
• Contract Negotiation: Lead negotiations with suppliers to secure favorable terms and pricing while ensuring compliance with company policies and budget constraints.
• Review and finalize contracts, ensuring they align with organizational needs and mitigate potential risks.
• Budget Compliance and Cost Control: Monitor procurement budgets to ensure that all purchasing activities remain within financial constraints.
• Implement cost-saving initiatives and strategies to maximize value without compromising quality or service.
• Market Research and Strategic Sourcing: Conduct thorough market research to stay informed about industry trends, pricing fluctuations, and new suppliers.
• Develop and implement innovative procurement strategies that enhance efficiency and reduce costs, leveraging data analytics to drive decision-making.
• Inventory Management: Collaborate with inventory management teams to ensure adequate stock levels are maintained, preventing shortages or overstock situations.
• Monitor inventory turnover rates and make recommendations for adjustments based on purchasing patterns and forecasted needs.
• Compliance and Reporting: Ensure compliance with all relevant laws, regulations, and internal policies governing procurement activities.
• Prepare and present procurement reports to management, highlighting key metrics, supplier performance, and areas for improvement.

Requirements

• Educational Background: Bachelor’s degree in Supply Chain Management, Business Administration, or a related field that provides a solid foundation in procurement principles.
• Experience: 2-3 years of professional experience in procurement or supply chain management, preferably within a high-tech or security solutions industry.

Skills and Attributes:

• Negotiation Skills: Strong negotiation abilities to secure favorable terms while maintaining positive supplier relationships.
• Inventory Management: Proficient in inventory management practices and tools, ensuring effective tracking and control of stock levels.
• Market Research Proficiency: Skilled in conducting comprehensive market research to inform procurement decisions and identify opportunities for cost savings.
• Technical Proficiency: Familiarity with procurement software and tools, with the ability to utilize technology to enhance procurement processes.
• Analytical Skills: Strong analytical thinking to evaluate supplier performance and purchasing data, enabling informed decision-making.
• Attention to Detail: Exceptional attention to detail to ensure accuracy in procurement records, contract terms, and inventory levels.
• Confidentiality and Integrity: Ability to handle sensitive vendor contracts and pricing information with confidentiality, maintaining the trust of suppliers and adherence to company policies.

Responsibilities

• Financial Record Management: Ensure the accuracy and integrity of financial records by meticulously managing accounts payable and receivable, performing regular bank and account reconciliations, and maintaining general ledger entries.
• Ensures all financial data is up-to-date and compliant with industry standards, supporting the company’s high-tech security solutions environment.
• Financial Reporting: Prepare detailed financial statements, including balance sheets, income statements, and cash flow reports, on a monthly, quarterly, and annual basis. Present these reports to management to provide clear insights into financial performance and identify any areas for improvement.
• Tax Compliance and Audit Support: Ensure compliance with local and federal tax laws, filing accurate tax returns and handling tax-related documentation.
• Support internal and external audits by preparing necessary documentation and collaborating with auditors to provide information, maintaining compliance and addressing any audit findings promptly.
• Budgeting and Forecasting: Assist in the budgeting and forecasting process by providing detailed analyses of expenses, revenue projections, and financial trends.
• Offer valuable insights and financial planning support that align with the company’s operational goals, enhancing decision-making in a dynamic, fast-paced industry.
• Expense Analysis and Cost Control: Monitor expenses and identify areas for potential cost savings or efficiency improvements, providing regular updates and recommendations to management.
• Help enforce budget adherence across departments and ensure spending aligns with company financial objectives.
• Process Improvement: Collaborate with the finance team to streamline accounting procedures and recommend improvements for increased efficiency, accuracy, and automation, especially within the high-tech industry’s framework.
• This includes working with finance and accounting software to enhance workflows and improve reporting accuracy.

Requirements

• HND / B.Sc Degree in Accounting, Finance, or a related field, with relevant coursework in financial management, accounting principles, and tax regulations.
• Experience: 2 – 3 years of experience in accounting or a related role.
• Skills:
  • Solid understanding of accounting principles and financial reporting standards, along with a strong grasp of general ledger functions and the month-end/year-end close process.
  • Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) andMicrosoft Excel skills for financial analysis and data manipulation.
  • Strong analytical thinking, attention to detail, and excellent numerical accuracy.
  • High level of confidentiality, professionalism, and integrity when handling sensitive financial information and company accounts.

Responsibilities

• HR Support: Facilitate HR processes, including recruitment, onboarding, and employee welfare initiatives, to enhance staff engagement and retention. Assist in developing and implementing HR policies that align with the specific needs of the high-tech security solutions industry.
• Administrative Management: Lead daily administrative operations, ensuring smooth office logistics, proper maintenance, and inventory of supplies. Coordinate with vendors and service providers to uphold high standards in a fast-paced, high-tech security solutions environment.
• Personnel Records and Compliance: Accurately maintain and update personnel records, ensuring compliance with labor laws and internal HR policies. Act as a resource for employees on HR processes while upholding the integrity of confidential employee information.
• Training and Development Coordination: Collaborate with internal and external trainers to schedule and facilitate employee training programs. Assist in identifying skills gaps and organizing training that supports the team’s growth and adaptation to the high-tech sector’s unique challenges.
• Payroll and Benefits Administration: Support payroll administration by gathering necessary data, reviewing timesheets, and assisting with benefits enrollment. Ensure all records are up-to-date and processed timely to maintain employee satisfaction.

Requirements

• Bachelor’s Degree in Human Resources, Business Administration, or a related field, with coursework or training that aligns with HR practices in the high-tech or security solutions sector.
• 2 – 3 years of professional experience in administration or HR. Experience in the high-tech industry, preferably within a security solutions company or similar environment, is highly desirable.
• Proficiency in using HR Information Systems (HRIS) andMicrosoft Office skills (Excel, Word, PowerPoint). Experience with technology-driven environments is a plus.
• Exceptional interpersonal and communication skills, with the ability to work effectively across all levels of the organization.
• Strong multitasking abilities, attention to detail, and the capacity to manage sensitive information with the highest level of confidentiality.
• A proactive approach to problem-solving and excellent organizational skills.

Responsibilities

• Executive Support: Provide comprehensive, executive-level support to the Managing Director (MD), managing confidential information and ensuring seamless communication both within and outside the organization.
• Schedule and Travel Coordination: Manage the MD’s complex schedule, including arranging meetings, appointments, and overseeing travel logistics. Prepare briefing documents and reports to ensure the MD is well-prepared for all engagements in the high-tech, security-focused industry.
• Protocol and Special Duties: Coordinate protocol-related tasks and special assignments as required, including organizing official engagements, hosting VIPs, and managing event logistics with a high level of professionalism. Maintain adherence to protocol standards specific to the high-tech and security sector.
• Representation and Communication: Act as the MD’s first point of contact, screening inquiries and representing the MD in meetings when required. Communicate key messages on behalf of the MD, ensuring a high level of discretion, tact, and accuracy.

Requirements

• Minimum of HND in Business Administration, Public Relations, or a related field, with knowledge or experience relevant to high-tech or security solutions environments.
• 2-3 years of professional experience in executive support, protocol, or similar roles. Experience in high-tech and fast paced environment.
• Strong interpersonal and communication skills, with the ability to engage effectively across different levels of the organization.
• Proficiency in using Microsoft Office Suite and other organizational tools to manage tasks in a fast-paced, technology-driven setting.
• High level of discretion, organizational skills, and attention to detail, especially in handling sensitive information within the security solutions industry.

Responsibilities

• Client Interaction and Inquiry Management: Act as the primary point of contact for all clients and visitors, warmly welcoming them and managing initial inquiries.
• Provide accurate information regarding company services, ensuring all client needs and concerns are promptly addressed or directed to the appropriate department for resolution.
• Appointment Coordination and Schedule Management: Manage client appointments by coordinating schedules, confirming bookings, and preparing any necessary information in advance.
• Ensure that appointments run smoothly, minimizing wait times and maintaining a professional atmosphere that reflects the company’s high standards in security solutions.
• Communication and Client Satisfaction: Maintain clear and professional communication with clients through calls, emails, and in-person interactions.
• Follow up on client inquiries and feedback to guarantee high levels of client satisfaction, showing genuine interest in their needs and a commitment to positive service experiences.
• Lobby and Reception Area Management: Ensure that the front desk and reception areas are well-organized, clean, and welcoming at all times.
• Keep informational materials accessible and assist with any preparations required for meetings or client interactions in shared spaces.
• Documentation and Administrative Support: Keep detailed records of client inquiries, visits, and feedback to support continuous service improvements.
• Provide general administrative support as needed, including assisting with paperwork, data entry, and maintaining accurate visitor logs.
• Customer Service Standards: Uphold exceptional customer service standards by maintaining a professional demeanor, demonstrating patience, and exercising strong problem-solving abilities.
• Anticipate client needs and work proactively to ensure an outstanding client experience.

Requirements

• HND / Bachelor’s Degree in Business, Communications, or a related field that emphasizes strong communication and client relations.
• 1-3 years of professional experience in a customer service, front desk, or client-facing role, preferably within a technology or fast paced industry.

Skills and Attributes:

• Excellent verbal and written communication, able to convey information clearly and engage professionally with a wide range of clients.
• Friendly, approachable, and client-focused, committed to making each client feel valued and respected.
• Ability to handle multiple tasks simultaneously, including managing calls, coordinating appointments, and handling inquiries.
• Groomed and professionally dressed, upholding a polished image that represents the company’s high standards regardless of gender.
• A welcoming, open demeanor that helps clients feel comfortable; skilled in active listening to fully understand client needs and provide solutions or direction.
• Detail-oriented with a strong focus on organization and efficiency, able to keep the front desk and reception areas well-maintained.
• Maintain confidentiality regarding client information and demonstrate discretion in all communications.