The workplace is Nairobi, for a fixed term contract of two (2) years, subject to six months’ probation and it is open to Kenya nationals and residents with a valid work permit. We offer a competitive position in a lively and multicultural environment. Full time of 37.5 hours per week (under flexible time regime), and remunerated according to a salary table in shillings (basic minimum 291,975KES), including a supplementary pension scheme and medical insurance, offered to employees and their families under certain conditions.
After recruitment, the chosen candidate will occupy a specific Local Agent job Category 2, for a job description that can evolve according to the needs.
Main objectives:
To provide administrative and operational support to the Administration’s Housing and Infrastructure area by giving technical guidance and assistance to the Section management. Also, to give assistance in handling contracts and procurement related to logistics.
Main tasks:
- Procurement of office building and accommodations
- Follow up of tender procedures related to logistics and general backup of the Procurement Officer.
- Contract management of all office building, accommodations, security and HoD Residence related contracts
- Management and maintenance of office building
- Operational initiator in ABAC workflow
- Initiating Agent in ABAC Contracts
- Rent payments for all accommodations
- Support of staff for accommodation files
- Establishment and follow up of MoUs
- Establishment of invoices relating to MoUs and housing agreements.
- Co-location backup.
- Coordination and follow-up with relevant official bodies concerning water, electricity and other housing issues.
- Back-stopper in handling of the inventory management.
- Back-stopper/assisting in setting up of delegation storage facilities.
- Security Radios Maintenance and Inventory.
- Car fleet management backup
- Assisting/giving guidance in office Maintenance accommodations, residence refurbishment, repairs & maintenance & works.
- First line contact person for trouble shooting issues at the Official residence
- Coordination with office building management & other lessees.
- Any other duties assigned by the HoA or team leader
EDUCATION and experience required
- Kenya Certificate of Secondary Education (or equivalent in European education systems of 12 years of schooling)
Diploma in Purchasing and Supplies (Procurement) and/or Administrative/Logistics related courses – is an added advantage
- More than 5 years relevant work experience in management of Operations & Logistics and/or Administration and Procurement
Language qualifications
- Excellent knowledge of English (working knowledge)
- Knowledge of French would be an asset
TECHNICAL KNOWLEDGE
- Good knowledge of IT
- Knowledge of Commission’s administrative procedures and systems is an added advantage
SPECIALIST Knowledge
- Excellent knowledge of logistics in a large Delegation or International Organization
- Good knowledge of EEAS administrative and financial rules and regulations
SKILLS
Communication skills
- Excellent oral and written communication skills
- Good presentation skills and ability to develop and maintain a network of contacts with external suppliers and colleagues.
Interpersonal skills
- Excellent ability to deal helpfully with people
- Excellent ability to build productive & co-operative working relationships with other units and colleagues
- Excellent ability to promote high quality service standards
Intellectual skills
- Excellent capacity to identify a problem and provide solution.
- Capacity to pursue solution oriented approach
Management skills
- Ability to focus on priorities, to monitor and evaluate progress and to meet deadlines
PERSONAL QUALITIES
- Excellent level of flexibility to work under pressure and to respond quickly to new demands
- Excellent ability to perform duties with speed and accuracy without immediate and constant supervision
- Good organizational skills
- Team player
- A high degree of integrity and the ability to deal with confidential information
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