Position Title : National Supply Chain Officer
Reference No : VN/UG/019/2024
Duty Station : Kampala, Uganda
Classification : National Officer (NOA) 1 Position
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 4 July 2024
Job Summary: Under the overall guidance of the Chief of Mission, overall supervision of the Head of Resource Management and the direct supervision of the Supply Chain Officer, the National Supply Chain Officer will be responsible and accountable for the effective implementation of supply chain systems and functions within his/her area of responsibility.
Key Duties and Responsibilities:
- Provide technical procurement support to all programmes in the Country Office of Uganda.
- Work in close coordination with Supply Chain Unit for providing operational procurement, logistic and emergency support on critical requirements such as armored vehicles, staff security equipment, etc.
- Consolidate procurement plans, administer CO LTAs in line with IOM procurement procedures. Participate in the development of SOPs for LTAs established and maintain contract monitoring tools.
- Participate in analysis of lead times, performance indicators, and specific operational logistical requirements and provide recommendations to Supply Chain Officer on optimization of global procurement and logistics operations to increase cost effectiveness and aim for continuous improvement.
- Manage procurement and coordinate logistics of goods and services as per the assigned tasks.
- In coordination with the Supply Chain Officer, liaise with UN and humanitarian agencies on collaborative tenders and joint activities.
- Build, manage, and review global vendor list with their qualifications and compliance to business needs through market research, participation on exhibits and collaboration with UN and other humanitarian agencies.
- Assist the Supply Chain Officer in building, maintaining, and enhancing solid relationships with Vendors and Stakeholders. Take lead in performing periodic vendor performance review meetings in line with procurement policies.
- Supervise the review and provision of technical assistance/guidance on business process and procurement operational/technical aspects in IOM’s ERP Material and Asset Management Modules functionality taking into consideration the organization’s procurement policies and procedures, procurement structure, project structure and accounting policies and procedures.
- Undergo duty travel (TDY) for field mission’s procurement assistance, if required.
- Perform Officer in Charge functions for Procurement Unit, if required.
- Prepare relevant procurement reports, presentations, and statistical analysis.
- Assist the Supply Chain Officer in planning and managing professional enhancement training programs for the procurement support team.
- Supervise, monitor and train Procurement and Logistics support staff in carrying out their procurement and logistics functions.
- Coordinate with legal and finance team when necessary.
- Perform other related duties as required.
Qualifications, Skills and Experience:
Education:
- Completed advanced University Bachelor’s degree in BA, Management, Supply Chain, and Logistics or any related field or bachelor’s degree with two (2) years of procurement experience from an accredited academic institution.
- Specialized trainings on procurement and/or logistics (e.g., CIPS or equivalent), an advantage.
Experience:
- Experience in creating and sustaining partnership with global vendor/service provider and long-term agreements (LTAs)
- Experience in supervising, mentoring and coaching staff members in Procurement and Logistics Unit.
- Experience in UN system or multi-national organization will be an advantage.
Required Skills:
- Practical application of Enterprise Resource Planning systems.
- Flexibility and availability for emergency operations’ support Computer literacy including proficiency in MS Office and other applications such as Visio, etc.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously under time constraints.
- Strong client orientation, negotiations, and communication skills.
- Languages: Fluency in English
- Working Knowledge: Working knowledge of Spanish or French is an added advantage.
How to Apply:
Interested applicants may send their applications to [email protected] in the format First Name Reference Number and Position Title: i.e. John -VN/UG/019/2024 – National Supply Chain Officer should be specified in the SUBJECT field.
Required: After sending your application through email [email protected]. YOU ARE REQUIRED to fill in the recruitment Questionnaire using the link: – Pre-Screening Form.
Applications from qualified female candidates are especially encouraged.
Only short-listed candidates will be invited for an interview.
Deadline: 4th July 2024
